Due Diligence Coordinator

Job Details

Job Description

At BH Management Services, we are committed to creating value. We acquire, improve and manage apartment communities, and our success in this endeavor is evidenced by our growth from a start-up firm in 1993 to one of the largest multi-family management companies in the nation. BH understands that great customer service is what keeps residents satisfied, and that great service comes from engaged, happy and well-trained team members.

In 2018 and 2017, BH was ranked as one of FORTUNE magazine and Great Place to Work s “Best Workplaces for Women.” BH was also ranked in 2018 and 2020 as one of the “Best Workplaces for Millennials. In addition, in 2019, BH was named to the 100 Best Workplaces for Diversity. We continue to recognize that we are only as strong as each individual employee and we value our employees by providing a strong benefit package:

• 3 Weeks of Paid Time Off
• Medical/ Dental/ Vision
• 401(k) + company match
• Birthday Paid Day Off
• BH Gives Back (Paid Volunteer Time Off)
• 13 Paid Holidays
• BH Paid Leave
• Sabbatical
• Education Reimbursement
• Employee Assistance Program

Job Qualifications

**Candidate must reside in the Des Moines, IA area as this is not a remote position**

Responsible for handling all aspects of document management and scheduling project related functions for acquisition, disposition, management transitions, and new construction development process of real estate assets. Exhibits strong commitment to the service needs of the internal and external customer. Represents the company in a professional and courteous manner.

Essential Job Functions:

• Coordinates and oversees processes, receipt and delivery of acquisition, disposition, management transition, and new construction due diligence transactional documents, and the facilitation of document review and dissemination of information between internal and external stakeholders.
• Coordinates and schedules all aspects of physical onsite inspections with seller, buyer, internal stakeholders and third-party vendors to conduct inspection activities for acquisition and disposition transactions.
• Works closely with the seller and internal stakeholders to gather asset financial related documents, and contracts to assist in the analysis and preparation of initial operating budget.
• Responsible for requesting insurance coverage quotes and invoices; liaise between stakeholders and insurance agent.
• Requests and gathers ownership entity documents and management agreements, upon notification the asset deal has moved to firm status and is under contract.
• Requests and secures tenant/property demographic information, lease agreements and related financial ledgers, occupancy trends, recent utility invoices, and outstanding work orders and liabilities to facilitate closing and takeover processes.
• Obtains signed and approved initial operating budgets and rehabilitation documents on each asset; forwards to appropriate stakeholders and maintains documents in appropriate filing system.
• Creates and submits an invoice for all incurred due diligence related expenses on acquired and non-acquired assets.
• Coordinates the transfer of utilities and telecom services with third party providers to ensure a seamless transition of utility services during acquisition, disposition, and management transition of a property.
• Requests and gathers all contracts, licenses, and permits for all transaction types. Prepares service contract analysis advising contract status for management takeovers. Uploads contracts to contract database for acquisitions and management takeovers.
• Verifies all closing, budgets, and reference documents are complete and have been filed in the Deal Recap folder on all assets where BH has equity involvement.
• Creates tenant notices to be distributed to residents for acquisitions, dispositions, and management takeovers.
• Other duties as assigned.

Minimum Qualifications/Skills:

• Bachelor s Degree in field or related area
• 0-2 years experience in field or related area
• Basic knowledge of standard accounting practices and procedures
• General understanding of organizational charts
• Basic level computer technology skills
• Ability to handle multiple projects, prioritize workload to meet deadlines, and thrive in a fast-paced environment
• Strong analytical, attention to details and organizational skills

• Effective oral and written communication skills
• Ability to work with a diverse group of people in a collaborative environment
• Familiar with a varietyofthe field’sconcepts, practices, and procedures
• Relies on instruction and pre-established procedures in a particular field.
• Relies on experience and judgment to plan and accomplish goal
• A certain degree of creativity and latitude is required

Desired Qualifications/Skills:

• Multi-family acquisition, disposition, and/or new construction experience.
• Single-family acquisition, disposition, and/or new construction experience.
• Student Housing acquisition, disposition, and/or new construction experience.
• General understanding of funding and closing process

Work Schedule:Works 8 hour shift during core business hours of 7:30am-5:30pm; three days per week is remote work from home and two days per week in Des Moines office.

Physical Requirements/Environment:The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This job generally operates in a professional office environment, but may also occasionally operate in an outdoor environment. While performing the duties of this job, employees must be able to remain in a stationary position for long periods of time, occasionally move about the office, constantly operate a computer and other office equipment, communicate regularly and effectively with others, both written and verbally, and may occasionally lift up to 30 pounds.

This position requires close visual acuity to perform an activity such as preparing and analyzing data and figures, viewing a computer terminal, and extensive reading.

The ability and means to travel locally, overnight, in specific regions or states via automobile and airplane may be required.

All BH employees are expected to conduct themselves in a professional manner at all times, perform the tasks delegated by supervisors, and observe and support the company s policies and procedures.

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. This job description does not provide an all-encompassing list of duties, there may be a need to perform other duties as assigned. While this job description is intended to be an accurate reflection of the current job, management reserves the right to revise the job, work schedule, and/or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workloads, rush jobs, or technological developments). Employees in this position must be able to perform the essential functions of the job with or without reasonable accommodation. Requirements may be subject to possible modification to reasonably accommodate individuals with a disability. BH Management Services reserves the right to add or change responsibilities at any time in order to meet business and organizational needs.

Work Schedule:Works 8 hour shift during core business hours of 7:30am-5:30pm. Work is fully remote until 2/1/22. Thereafter, three days per week will be required in the Des Moines, Iowa office and two days can be remote.

Physical Requirements/Environment:The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This job generally operates in a professional office environment but may also occasionally operate in an outdoor environment. While performing the duties of this job, employees must be able to remain in a stationary position for long periods of time, occasionally move about the office, constantly operate a computer and other office equipment, communicate regularly and effectively with others, both written and verbally, and may occasionally lift up to 30 pounds.

This position requires close visual acuity to perform an activity such as preparing and analyzing data and figures, viewing a computer terminal, and extensive reading.

The ability and means to travel locally, overnight, in specific regions or states via automobile and airplane may be required.

BH/B.HOM is an Equal Employment Opportunity Employer. We foster the diverse voices of our community by advocating for inclusivity, celebrating our differences, and continually evolving our practice to make BH/B.HOM a better place to work and live.