Team Secretary

Job Title

Team Secretary

Job Description Summary

We are looking for an enthusiastic Team Secretary to join a vibrant team in our London office within the Valuation & Advisory Department. You must be able to provide skilled secretarial, administrative and financial support to Partners and their teams, ensuring that a high-quality service is maintained day to day.
You will be a key member of a team, have a proven ability to both work closely in a team structure as well as being self-motivated.

Job Description

Core Responsibilities:

• Creation of a large volume of invoices.
• Managing the team’s work in progress schedule whilst maintaining job forecasting using Excel.
• Creation of conflict check reports and creation of appropriate electronic files
• Managing the team’s work in progress records and forecasting.
• Oversight of team workflow from pending jobs to completion, ensuring full visibility of income
• Preparation of correspondence and formatting reports to a client facing standard.
• Manipulating data, creation and updating various lists, spreadsheets & schedules using Excel, to a highly proficient level
• Monitoring of debtor schedules and co-ordinating proactive team management of any overdue client payments.
• Co-ordinating meetings & booking meeting rooms
• Travel arrangements for Partners and their teams
• Proactive management of team contact databases.
• Assist with additional ad-hoc duties in order to ensure the smooth flow of work through the team or service line
• Processing fee quote requests on an ad-hoc basis and providing holiday cover for the wider secretarial team within Valuation and Advisory

The ideal candidate will be numerate, a quick learner and confident working within a fast paced environment, you will need to be able to prioritise high workloads and have a proven track record working with a large team of individuals.

We are looking for a candidate who holds intermediate written and verbal communication skills and the ability to use their initiative on a day to day basis.

This is a fantastic opportunity to join an industry leading company that champions it’s employees growth and success.

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to HRServices@cushwake.com. Please refer to the job title and job location when you contact us.