Sr. Maintenance Supervisor in Salem, MA at Cushman & Wakefield

Job Description

Job Summary:
The Sr. Maintenance Supervisor is responsible for processing job contracts, change orders and CEARs, and setting up each job in Yardi Job Cost. The Sr. Maintenance Supervisor will provide construction management support services including working with the Contract Manager, Director of Construction Administration & Accounting, Construction Managers, and clients as well as other corporate and site staff on construction, structural and renovation projects.

RESPONSIBILITIES
Responsible for management and retention of all construction related forms, templates, documents, contracts and agreements for assigned region.
Prepare Construction Management project proposals and present to client for approval.
Interpret estimates, proposals and prepare bid comparisons for clients.
Assist in final negation and clarification of project-related documentation.
Prepare Construction Management contracts and all supporting materials for signature and oversee execution.
Negotiate with subcontractors for execution of revisions to original contracts.
Setup jobs and budgets in Yardi Job cost. Process cost allocations, budget adjustments, and change orders.
Review project invoices to ensure billed costs fall in line with the project budget. Research discrepancies.
Track project progress and complete final close-out of project in Yardi Job cost upon completion of final invoice processing.
Prepare project cost reports and monthly progress updates
Perform monthly Job cost audits
Prepare end of month client statements and reports as needed
Perform end of year job cost reconciliations
Maintain electronic library of all documents related to Construction Management projects and adhere to outlined file formats and folder structures.
Provide administrative support for the Construction Management department.
Work directly with clients to resolve issues related to Construction project contracts and billings, using professional knowledge to assess issues, identify the appropriate path for resolution, and work with the project team to execute.
Ensure all construction regulations and standards are followed.
Adhere to quality control programs as outlined by the Contract Manager
Performs other duties related to Construction Management as assigned.

Job Requirements

Requirements SKILLS REQUIRED:
Knowledge of renovation and property operations in the multifamily industry.
Demonstrate excellent written and verbal communication skills.
Must be able to perform basic math and apply mathematical concepts to practical situations.
Must be able to define problems, collect data, establish facts, draw conclusions and offer viable solutions.
Must be detail oriented, and able to focus with regular or unscheduled interruptions within an office environment.
Working knowledge of Yardi invoice processing, PAYscan and Yardi Job Cost
Proficiency in Word, Excel and email system communication.
Experienced in estimating and project management software
Highly experienced in verbal and people management skills.
Demonstrated ability to meet deadlines and ensure all project related activities are completed within a timely manner.
Must be able to communicate effectively with all levels of management, residents, prospects and all property level personnel.
Strong customer service orientation.
Ability to multi-task.
Excellent organizational and time management skills.
Self-motivated

EDUCATION/EXPERIENCE REQUIRED:
High School diploma or GED required, Associate degree education or equivalent preferred.
Minimum 5 years or more of construction management experience; Prior property operations in multifamily experience preferred.
Have intermediate level of computer and internet navigation skills.
Maintains confidence and protects operations of business by keeping information confidential.

TRAVEL REQUIREMENTS:
Some travel may be required by air and/or car

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.