Senior Regional Coordinator | California Regional Office

Job Summary

The Senior Regional Coordinatoris responsible forcoordinating information among property management and facilities under the direction of the Regional Vice PresidentandDistrict Managers.. This individual will perform complex administrative work for the Regional Vice President, Regional ManagersandDistrict Managers,r. This position supports and enhances thecapacityof the Vice PresidentandDistrictand Regional Managersto fulfill their responsibilities and to meet the expectations of the region.

Essential Functions

• Answers the phone,providesinformation, and receives information concerning matters involving the region
• Directs escalated resident issues to proper manager andassistsin resolving resident problems via telephone and email in a timely manner
• Maintains a regional calendar and assures that complete information is available on all matters
• Purchases office supplies for the regional office, processes office and regional invoices, andsubmitsto accounting department
• Establishes andmaintainsa variety of files and records, including vendor files and on-site associate personnel files
• Maintains control files of matters in progress and follows up to ensure that pending issues are completed
• Conducts research and gathers information in support of the supervisor’s decision-making responsibilities
• Directs specific departmental projects as assigned
• Initiates andmaintainsreports and surveys as requested
• Records and completes minutes of meetings as assigned
• Completes routine clerical functions within established time frames
• Composes and prepares routine correspondence for signature
• Independently prepares recurring reports for signature
• Submits required paperwork to proper regional and corporate departments
• Maintains a calendar for the vice presidentand district managers. Assures that complete information is available on all matters
• Makes travel arrangements for the vice president and other regional employees
• Prepares expense reports for the vice president and other regional employees asdirectedCoordinatesappointments, meetings, seminars, training classes, planning sessions,special events, and communications for region
• Coordinates regional hiring and staffing by distributing and processing candidates’ application paperwork andforwardingtoavailable positionsin region; and then assuring that complete new hire packets aresubmittedto corporate
• Responsible for Mentor Program Coordination
• Conducts New Hire Orientation for Onsite staff as needed
• Works in tandem with District Managers toprovideNew Hire Orientation foronsite managementas needed
• Collects and reviews monthly bonuses; obtains approvals and forwards to Payroll
• Completes OFR’s for DM signature Coordinate financial reviews and market updates
• Act as liaison between REI, Development and Operations; compile Market Surveys and Competitor Analysis
• Completes Time and Attendance for District Coordinators and/or other hourly personnel
• Prepare and/or review Quarterly DM Bonus Worksheets for accuracy and submission to payroll
• Accepts changes in assignments or responsibilities.
• Organize andfacilitatesCamden’s pilots and initiatives
• Completes Tours Books (Fact Sheets)
• Maintain current working knowledge of InsideCamden, CamdenPolicies and Procedures, and programs including: OneSite, ETA, ESS, JDE, TAP,YieldStar, Leasing Incentives
• Monitors and reports variances for Regional Office Operating Budgets.
• Responsible for creating,monitoringand balancing Annual Operating Budgets
• Responsible for tracking and monitoring AMO Office Certification and any/all Brokers licenses
• Enhances and presents a positive image of the company and a professional manner toward employees,staffand the public
• Perform all other duties as assigned by supervisor

Requirements

• Organize and maintain contract document files fora durationof time required by the company.
• Track signed approvals and ensure all designated parties receive a copy of documents.
• Be aware that the number of contracts to be drafted varies on a seasonal basis.
• Assist with input of funds and descriptions into capex budgets on an annual basis.
• Assistwith preparation of annual budgets and linked roll-up spreadsheets.
• Assistwith preparation of summaries for special approvalrequest, capex and deductible reserve projects and other related programs.
• Assistwith gathering documents requested by Internal Audit Department.
• 1-3 years of experience at administrative level supporting multiple complex clerical duties
• Must be highly organized and able to handle multiple tasks simultaneously

And here’s the fine print HR wants you to know:

• Job is intermittently sedentary but requires mobility (i.e., climb stairs)
• Will use some repetitive motion of hand-wrist in using computer and writing
• Works in a typical office setting
• Emotional stability and personal maturity are important attributes in this position
• Must handle stressful, urgent, novel and diverse work situations on a daily basis
• May require long hours and odd schedules (including weekends)
• Position requires periodic travel by automobile to handle work-related activities
• May require airline travel, out-of-town and /or overnight trips
• Attendance and punctuality is essential for success in this position
• Hazards can be minimized with proper lifting techniques, SDS, general safety training, and wearing appropriate PPE
• Contact your HR team for the position’s Physical Demands Analysis

This job description is not an all-inclusive list of duties and responsibilities. Camden may add or change responsibilities in order to meet business and organizational needs. Employees must meet qualification standards that are job-related and consistent with business necessity and must be able to perform the essential functions of the position, with or without reasonable accommodations.

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