Senior Facilities Coordinator

Job Title

Senior Facilities Coordinator

Job Description Summary

The Senior Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery of the client facility needs. Directly supporting the facility management team with on-going facility and team related responsibilities.

Job Description

Essential Job Duties

Provide general overall facility management services including continuous monitoring of office/facility, and address client inquiries and concerns ensuring timely and quality issue resolution and service delivery

• Create work orders and assign work orders to subcontractors, and vendors, report on open and closed work orders and check the status of open work orders with the assigned party, and request, review, and submit work orders, bids,
• Respond to all facility inquiries and complaints, assess problems, and take the necessary corrective action, remain knowledgeable regarding all operational aspects of building systems, and coordinate with outside contractors for the
• Assist with the inspection of the sites within the assigned building portfolio, and create work orders and assign work orders to the engineering staff, subcontractors, and vendors
• Report on open and closed work orders and check the status of open work orders with the assigned party, request, review and submit work orders, bids and proposals from vendors, and verify final invoice pricing and process
• Create purchase orders for facilities vendors, follow PO approval status, submit PO to vendors, regular communication with Account Payable, on board and collect required vendor documents
• Verify final invoice pricing and process payments in a timely manner, assist in the monitoring and assessment of vendor performance, and train vendors on work order and billing procedures
• Create and record appropriate written communication between all parties, schedule and document maintenance and repairs on building equipment, and communicate frequently with client, landlords and vendors to resolve issues and
• Coordinate special events in support of client, assist with measuring and reporting key performance indicators against service level agreements, and provide facilities help desk services on behalf of the client(s) and monitor
• Performs other related duties as required or requested.

Education/Experience/Training:

High School Diploma, GED, Trade, Technical, or Vocational school College Coursework or Associates degree, Bachelor’s Degree preferred.

Work Experience:

Requires three to five years of experience

Specialized Knowledge/Skills Data entry, expansive reporting, filing, answering phones, scheduling, and communicating

A combination of education and experience would be acceptable as described below:

Prior experience working in event planning, facilities/property management, commercial real estate or professional work environment.

Competencies:

• Communication Proficiency (oral and written)
• Customer Focus
• Initiative
• Sense of Urgency
• Multi-Tasking & Time Management Skills
• Detail Oriented
• Financial Knowledge
• Team Oriented

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, email HRServices@cushwake.com or HRServices@cwservices.com. All inquiries not related to accommodations will go unanswered.