Receptionist

Job Description
PROPERTY NAME: Regional Office – Dallas, TX

Job Summary:

Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system; keeps front desk operations running smoothly while maintaining a professional demeanor.

ESSENTIAL FUNCTIONS:

• Control multi-line phone system, directing calls appropriately

• Forward any messages from previous night/weekend voice mail messages

• Sort and distribute incoming mail in a timely matter, and deliver outgoing mail to the receptacle daily

• Greet visitors and communicate with employees upon their arrival

• Keep the schedules for the conference rooms updated on the shared Outlook calendar, post daily schedules of meetings outside each conference room

• Setup Conference room with coffee, cups, etc. , for meetings as needed

• Assist in deliveries and outgoing mail when needed, notify employees of packages received

• Keep the front lobby, break room, kitchen and reception area tidy and presentable

• Assist in miscellaneous administrative tasks as they are assigned

• Maintain inventory of office and kitchen supplies

• Prepare UPS waybills for any overnight shipments

• Maintain monthly Incident Report Log Book

• Update Property list as needed

• Equipment – monitor and maintain copier, fax, postage machine supplies and service

• General filing as needed

• Distribute faxes as received

• Perform any other related duties as required or assigned

Job Requirements

Requirements :

EDUCATION /EXPERIENCE:

• High School Diploma or equivalent

• At least one year of prior receptionist/administrative experience required

• Prior property management experience a plus

PHYSICAL DEMANDS:

(The physical demands characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).

The work is described as light in physical demand. Requirements include the ability to frequently sit, stand, walk, and reach forward and overhead, finger, and grasp. Must be able to occasionally bend, crouch, or stoop. Must be able to lift and carry up to 25 pounds. Must have close and distance vision as well as the ability to adjust focus.

WORKING CONDITIONS:

(The working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).

Normal office work environment with little or no exposure to undesirable elements.

TRAVEL REQUIREMENTS:

N/A

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

* High School Diploma or equivalent
* At least one year of prior receptionist/administrative experience required
* Prior property management experience a plus, The work is described as light in physical demand. Requirements include the ability to frequently sit, stand, walk, and reach forward and overhead, finger, and grasp. Must be able to occasionally bend, crouch, or stoop. Must be able to lift and carry up to 25 pounds. Must have close and distance vision as well as the ability to adjust focus., Normal office work environment with little or no exposure to undesirable elements.