Property Administrator

Job Title

Property Administrator

Job Description Summary

Working in a fast paced, busy environment, the candidate will provide secretarial services to the management team and perform administrative duties associated with a portfolio of shopping centres/offices/industrial buildings located in Alberta and B. C. while conducting reception duties in the Administration Office of the 400,000 sq. ft. Westbrook Mall shopping centre.

Job Description

Tasks & Responsibilities:

* Organize and maintain all administrative and operations office files including all tenant files;

* Become familiar with, interpret and administer tenant leases and legal documents;

* Preparation, distribution and administration of legal documentation and agreements including document tracking;

* Timely collection, review and organization of tenant and contractor insurance certificates;

* Collection, organization and ongoing updating of tenant contact information;

* Review and update retail and office floor plans/site plans as required;

* Draft and distribute general correspondence to tenants;

* Provide information requested by inter-company officials and owners;

* Assist with property budgets including data entry and distribution;

* Assist with the creation of various reports and Adobe?Excel/PowerPoint based presentations;

* Assist in the preparation and distribution of rental notices and year end recovery billings;

* Take and prepare minutes at office meetings and distribute as required; * Assist with occasional Marketing duties and events;

* Administer and distribute Petty Cash and Kiddie Ride floats;

* Receive and direct all telephone calls;

* Answer and direct general customer inquiries;

* Greet visitors and clients in a courteous and professional manner;

* Collection of monthly tenant sales, preparation and distribution of sales reports and percentage rent reports;

* Assist with coordination of Human Resources, Payroll and Employee Benefit issues and reports;

* Assist manager in administrating service contracts including tendering, updating contract and file data, renewal tracking, payment processing, corresponding with service providers;

* Administer Mall Gift Card/Certificate Program;

* Coordinate communication between Mall Security and Maintenance staff on 2-way radio;

* Typing and distribution of general correspondence as required;

* Open and distribute incoming mail and couriers;

* Prepare outgoing mail and couriers;

* Arrange for service technician to attend photocopier and facsimile;

* Perform secretarial duties for General Manager, Maintenance Mgr. & Security Supervisor;

* Order and track supplies for the Administration Office including: water, coffee, paper, stationery and kitchen supplies, working closely with staff members to ensure best prices are met and supplies kept low;

* Assist with organizing office events and visits, ensuring the office including the reception area and boardroom are kept clean and these events take place smoothly. Maintain cleanliness of office kitchen;

* Other duties as required. Skills & Experience Requirements:

* Minimum of 3 – 5 years administrative experience preferably in commercial property management;

* Grade 12 Diploma with preference for candidates with post-secondary Office Administration diploma;

* Basic bookkeeping and record keeping skills;

* Advanced organizational skills and priority management;

* Strong communication and proof-reading skills;

* Strong in Windows XP, all Microsoft Office applications, specifically Word, Excel, PowerPoint and Adobe;

* Experience working with MRI and Yardi software programs would be beneficial;

* Able to work in a “team” environment;

* Able to prioritize time sensitive and heavy workload;

* Excellent interpersonal skills with ability to effectively deal with and resolve small conflicts;

* Be self-motivated, diplomatic, innovative and able to accept challenges;

* Strong time management skills;

* Pleasant telephone manner with a customer service orientation.

* Must provide clear criminal clearance certificate and be bondable

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to canadarecruitment@cushwake.com. Please refer to the job title and job location when you contact us.Cushman & Wakefield s’engage a respecter l’equite en matiere d’emploi. Notre objectif est d’offrir un milieu de travail diversifie, inclusif et exempt d’obstacles. Si vous etes une personne handicapee et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’acceder a toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel a canadarecruitment@cushwake.com. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.