Property Administrator

Job Title

Property Administrator

Job Description Summary

The Property Administrator will be responsible for handling all aspects of the daily Accounts Receivable functions for a portfolio of Office and Mall, related banking functions, month-end and year-end financial reporting. The ideal candidate is a strong communicator with excellent analytical and problem-solving skills

Job Description

Keys Tasks & Responsibilities:

• Manage all collection of receivables and input in the MRI/accounting software system
• Follow-up with delinquent tenants and report to General Manager on a weekly basis.
• Preparation Tenant Statement of Accounts
• Complete required percentage rent calculation sheets and ensure their proper disbursement.
• Disburse and coordinate the yearly tenant rental notices
• Act as the first point of contact for tenants for all matters relating to Accounts Receivable
• Review of the Rent Roll on monthly basis.
• Tracking AR collections from temporary and short-term tenants.
• Assist other administrative team members with tenant chargebacks.
• Maintain tenant files and contacts for seamless communication.
• Ensure tenant compliance with submittance of audited sales.
• Prepare all correspondence relating to tenant accounting.
• Distribution of yearly tenant adjustment billings and ensuring accuracy.
• Setting up of new tenants and ensuring all documentation relating to this is completed (i.e. Open For Business/Vacate Notice)
• Assists in budget preparation and monthly reporting requirements
• Complete other tasks as required by the General Manager.

Skills & experience required:

The successful candidate will possess:

• Accounting Experience – preferred 1-5 years’ experience in accounts Payable / Receivable
• Strong Communication and Organizational Skills
• Basic bookkeeping and record keeping skills
• Proficient with Microsoft Office Suite (Word, Outlook, EXCEL and SharePoint) and/or related accounting software programs, etc.). Previous experience with MRI an asset.
• Excellent inter-personal skills
• Excellent written and verbal communication skills
• Be self-motivated, diplomatic and able to work independently
• Ability to prioritize time sensitive and, at times, heavy workload
• Flexibility to meet tight deadlines, requiring additional hours as necessary
• Experience in MRI is a definite asset.
• Knowledge of commercial/office/retail property management industry would be considered a definite asset.
• Maintain a high level of confidentiality
• Must be able to provide Criminal Clearance Certificate
• College or University degree in Accounting or a related field is ideal but not required

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to canadarecruitment@cushwake.com. Please refer to the job title and job location when you contact us.Cushman & Wakefield s’engage a respecter l’equite en matiere d’emploi. Notre objectif est d’offrir un milieu de travail diversifie, inclusif et exempt d’obstacles. Si vous etes une personne handicapee et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’acceder a toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel a canadarecruitment@cushwake.com. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.