Property Administrative Assistant

Job DetailsLevel EntryJob Location TAVA Waters (1692) – Denver, COSalary Range $20. 00 HourlyTravel Percentage NoneJob Category Management

At BH Management Services, we are committed to creating value. We acquire, improve and manage apartment communities, and our success in this endeavor is evidenced by our growth from a start-up firm in 1993 to one of the largest multi-family management companies in the nation. BHunderstands that great customer service is what keeps residents satisfied, and that great service comes from engaged, happy and well-trained team members. In 2018 and 2017, BH was ranked as one of FORTUNE magazine and Great Place to Work s “Best Workplaces for Women.” BH was also ranked in 2018 and 2020 as one of the “Best Workplaces for Millennials. In addition, in 2019, BH was named to the 100 Best Workplaces for Diversity. We continue to recognize that we are only as strong as each individual employee and we value our employees by providing a strong benefit package:

• 3 Weeks of Paid Time Off
• Medical/ Dental/ Vision
• 401(k) + company match
• Birthday Paid Day Off
• BH Gives Back (Paid Volunteer Time Off)
• 13 Paid Holidays
• BH Paid Leave
• Sabbatical
• Education Reimbursement
• Employee Assistance Program

The Administrative Assistant/Receptionist is responsible for greeting visitors and directing guests to the appropriate BH staff, handling incoming calls and performing general administrative duties on behalf of the leasing team, along with managing and organizing resident concierge services and assisting office staff as needed.

Essential Job Functions:

• Provides effective customer service to all prospective tenants, current residents and property staff by utilizing in-depth knowledge of the property and its functions.
• Represents the company in a professional and courteous manner.
• Provides general office assistance, miscellaneous duties, copying, scanning, faxing or typing as needed.
• Answers all incoming calls with proper telephone etiquette, directs callers to appropriate person or transfers to voicemail as needed.
• Prepares correspondence, memoranda or spreadsheets for office staff as requested.
• Assists with competitor market survey reporting.
• Coordinates meetings, types agenda, and types notes of meeting and follow up items.
• Maintains neat and clean appearance of leasing area and lobby.
• Serves as first point of contact for office visitors, greet in a friendly manner, determine nature of visit and escort to their specific destination.
• Assists with planning and implementation of special functions, projects and resident activities.
• Other duties as assigned.

Job Qualifications:

• Associates Degree preferred
• Professional demeanor
• Strong computer skills; MS Outlook, Word, Excel
• Excellent customer service & interpersonal skills
• Excellent attention to details, organizational/multi-tasking skills
• Dependable team member
• Strong written and oral communication skills
• Ability to thrive in a fast-paced environment
• Ability to work with a diverse group of people and customers

Equal Opportunity Employer. Drug Free workplace. Employment is contingent upon successful completion of a background check, drug screen, and the ability to provide the information necessary to comply with applicable Federal and State COVID-19 vaccination and/or related testing and safety requirements.