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Project Coordinator and Operations Assistant
Overview
Join a team with 50 years of success in the real estate industry! Lincoln Property Company is currently hiring for a Project Coordinator and Operations Assistant. We are looking for an enthusiastic person who enjoys being hands-on and helping fellow employees. Does this sound like you? Join us!
Founded in 1965, Lincoln Property Company is one of the largest and most diversified property management companies in the United States. Lincoln maintains a presence in more than 200 cities in the U. S. and 10 countries throughout Europe. Our mission is to be a company for people, a company about people.
Responsibilities* Project management. Organize meetings, documents, identify problems, complete related tasks. Work closely with leadership to assist with projects and initiatives. Acquisitions, lease ups, dispositions, value add properties, results tracking, etc.
* Prepare standard form legal documents, PMA shells, pre-development agreements, client submittals, etc.
* Document comparisons and red-lines
* Assist with the new hire process
* Create spreadsheets, google sheets, etc. Proof and identify issues and problems
* Event planning and coordination (RPM meetings, training, assist with Gold Medallion)
* Office management responsibilities, coordinated with others
* Coordinate support for VP’s, department resources and RPM’s.
* Insurance compliance with PMA’s (obtain COI’s from owners and LPC insurers)
* New property takeover activity, dispositions, addendums.
* Policy updates (COVID, RLTO, etc.).
* Support VPs with client communication
* Help with lease-up project management
* Basecamp support and interaction
* Billing pre-development fees monthly as needed
* Order shopping reports for the month, and understand the importance of target shopping new hires
* Liaison with corporate support services including marketing, training, operations and accounting
* Communicate with management and site personnel, policy, procedure, process changes
* Product and service implementation
Administrative Responsibilities
* Office supplies (15 minutes per week)
* Kitchen supplies (15 minutes per week)
* Coordinate and mail New Hire Welcome Kits
* Coordinate/Track leasing licenses
* Manage COI’s (certificate of insurance) for PMA’s, Owners, etc.
* Track IL Addendum’s
* New property set up’s
* Holiday orders (client, etc.)
* Meeting planning and coordination
* Office accounts/payable – coordinate with others in the office
* Bill pre-development fees
* Maintain contract, PMA, owner files
* A minimum of 2 years of related experience. Property management experience a plus.
* High school diploma or equivalent is required.
* Excellent verbal and written communication skills. Comfort level with executive level communication with clients, associates and principals. Phone and email.
* Proficient in MS Office, Word, Excel, Power Point, Adobe, Google applications, Yardi knowledge helpful
* Ability to multitask, stay organized and meet deadlines. Quality Control of work product is essential.
* Meeting and event planning and coordination
* Demonstrate keen focus on understanding the organization, clients, how we work.
Benefits
Lincoln Property Company offers competitive pay, a benefits package that includes health, dental, vision and 401(k) and opportunities for career development and advancement.
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Company Updates
Lincoln Property Company: Building Global Real Estate Solutions.
Lincoln’s commitment to excellence defines who we are. It’s our edge, the intangible advantage our company has over our competitors. It’s demonstrated in our client relationships, in the products and services we offer, and in the way we conduct business. It’s not a one-time attitude. It’s our day-to-day standard.
Experience Excellence in Real Estate with Lincoln Property Company.
Lincoln Property Company is one of the largest private real estate firms in the U.S., offering a comprehensive suite of services and innovative solutions for owners, investors, lenders, and occupiers of commercial properties. We have decades of experience and proven success planning, entitling, developing, operating, and leasing sophisticated properties and award-winning projects across all asset types.
Lincoln’s global reach, national perspectives, and local insights have helped us develop trusted relationships in each community we serve, delivering successful projects and business outcomes in markets around the world.
Crafting the Future of Real Estate – Lincoln Property Company.
Founded in Dallas, Texas in 1965 as an investor, developer, and operator of high-end residential communities, Lincoln provided stable returns and long-term value creation by expanding into commercial real estate and broadening our services platform. Today, we consistently rank among the top managers and top developers of office, industrial, retail, and mixed-use properties in major global markets, while also emerging as a leading, trusted advisor for occupiers across industries, from healthcare to tech and entertainment to education.
Lincoln provides the depth and breadth of services, resources, and expertise needed to help our clients and partners succeed. We have developed strong relationships with institutional owners, private investors, and leading corporate occupiers as we have helped drive value and achieve their goals—earning their repeat business and their trust.