Project Coordinator

Job DetailsJob Location Des Moines Corporate Office – Des Moines, IARemote Type Optional Work from HomeDescription

At BH Management Services, we are committed to creating value. We acquire, improve and manage apartment communities, and our success in this endeavor is evidenced by our growth from a start-up firm in 1993 to one of the largest multi-family management companies in the nation. BH understands that great customer service is what keeps residents satisfied, and that great service comes from engaged, happy and well-trained team members.

In 2018 and 2017, BH was ranked as one of FORTUNE magazine and Great Place to Work s “Best Workplaces for Women.” BH was also ranked in 2018 and 2020 as one of the “Best Workplaces for Millennials. In addition, in 2019, BH was named to the 100 Best Workplaces for Diversity. We continue to recognize that we are only as strong as each individual employee and we value our employees by providing a strong benefit package:

• 3 Weeks of Paid Time Off
• Medical/ Dental/ Vision
• 401(k) + company match
• Birthday Paid Day Off
• BH Gives Back (Paid Volunteer Time Off)
• 13 Paid Holidays
• BH Paid Leave
• Sabbatical
• Education Reimbursement
• Employee Assistance Program

Position Summary:The role of the Project Coordinator is to provide support to Construction Project Managers with reviewing project documentation for onsite amenity improvements, non-recurring capital expenditures, exterior improvements, and other large upgrades/repairs. In addition, this position will be responsible for reviewing bids, CRFs, and contract document submissions for accuracy and completeness prior to transmitting to the Construction Contract Administrator for release. The Project Coordinator will work closely with the EXO team. This position is also responsible for the accurate verification and reviewing of invoices, entered by the EXO team, for payment and assisting in other accounting and financial transactions. Exhibits strong commitment to the service needs of the internal and external customer. Represents the company in a professional and courteous manner. This will by a hybrid position, candidate will need to report to Des Moines Corporate Office.

Essential Job Functions:

• Communicates with Project Managers, vendors, etc, on questions and concerns affecting capital projects and follows procedures relevant to Construction Management and Accounting. Budgets, closing OCB s, completed jobs
• Liaison for EXO team
• Responsible for reviewing for completeness and accuracy, and processing of assigned construction required documentation including, but not limited to, Capital Request Forms, Requests for Proposals, change orders, pay applications, lien waivers, and affidavits as support to assigned Construction Project Managers.
• Process Capital Request Forms and associated documentation through the contract workflow process. This includes assisting with submission of Construction vendors through the vendor queue; including verification of correct documentation.
• Review construction invoices submitted by all parties, verifies accuracy, completeness, job coding, and percent complete. Researches and resolves invoice discrepancies prior to submitting to Accountant for approval. Follows up on delayed or missing invoices. Support with processing invoices related to property renovations through accounting workflow.
• Other duties as assigned.

Minimum Qualifications/Skills:

• High School Diploma or GED
• Proficiency in use of a personal computer and software programs such as MS Excel, Word, Outlook, PowerPoint
• Detail oriented with a focus on quality to maintain accuracy on reports, lists and pricing
• Excellent written and verbal communication skills
• Excellent time management, multi-task prioritization and organizational skills, and ability to consistently meet deadlines
• Ability to work independently in a fast-paced environment with a diverse group of people and customers

Desired Qualifications/Skills:

• Previous Accounts Payable experience
• 2 – 3 years in construction management/administration preferred
• Ability to read, understand and interpret contract documents, bid specifications and scope of work project schedules

Work Schedule:8am-5pm, Monday-Friday, or as needed to meet business needs.

Physical Requirements/Environment:The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This job generally operates in a professional office environment but may also occasionally operate in an outdoor environment. While performing the duties of this job, employees must be able to remain in a stationary position for long periods of time, occasionally move about the office, constantly operate a computer and other office equipment, communicate regularly and effectively with others, both written and verbally, and may occasionally lift up to 30 pounds.

This position requires close visual acuity to perform an activity such as preparing and analyzing data and figures, viewing a computer terminal, and extensive reading.

The ability and means to travel locally, overnight, in specific regions or states via automobile and airplane may be required.

Equal Opportunity Employer. Drug Free workplace. Employment is contingent upon successful completion of a background check and drug screen.