Project Analyst

Job Title

Project Analyst

Job Description Summary

The purpose of this position is to provide administrative support to the Projects as part of the Program Management Office team.

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

Oversees and manages project documentation and coordinates documentation revisions and distributions.

Prepares standard project status reports for project delivery team or work group, client and management. Reports typically include: status update, budget, schedule and risk.

Coordinates and schedules meeting and communication plan(s) regarding projects among team and/or client

Oversees project information data (i.e. project status updates, schedule updates, cash flow forecasts) and project documentation into project management technology tools (software applications, web-based tools, job cost accounting tools). Reviews data for accuracy and completeness.

Trains project teams on project management technology tools, process and requirements.

Communicates with project teams to ensure process is followed.

Acts as a point of contact for project managers to ensure consistency in reporting, project documentation, budgeting and project close-out.

Assists in project close-out procedures for all projects including: arranging archiving of hard copy files; receipts of necessary close out/turnover documents; compliance with close-out checklist; coordination of lien searches; receipt of occupancy and closed building permits and warranty manuals; receipt of As built and CAD drawings; TI Allowance collection and, collection of required documents for project audit.

Organizes lessons learned sessions and communicates lessons to the other project teams.

Documents process to be incorporated into project playbook.

Compiles project scorecards with customer satisfaction surveys and documents metrics for SLA & KPI’s.

Assists with project administration deliverables (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout).

Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

No formal supervisory responsibilities in this position. May provide informal assistance such as technical guidance, and/or training to coworkers.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

High School diploma or General Education Degree (GED) required. Associate’s Degree (AA/AS) , College Diploma in Architecture or Engineering Technology or equivalent preferred. Minimum of one year(s) of related experience.

CERTIFICATES and/or LICENSES

COMMUNICATION SKILLS

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

FINANCIAL KNOWLEDGE

Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

REASONING ABILITY

Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

OTHER SKILLS and/or ABILITIES

Intermediate skills with project management software and Microsoft Office Suite products.

Proven organizational skills. Ability to complete multiple tasks as assigned.

SCOPE OF RESPONSIBILITY

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, email HRServices@cushwake.com or HRServices@cwservices.com. All inquiries not related to accommodations will go unanswered.