Procurement Analyst

Job Title

Procurement Analyst

Job Description Summary

Responsible for assisting the procurement team with administrative duties and coordination of operational activities, such as Purchase Order (PO) creation/processing, managing contract documentation, vendor information and insurance documentation, Vendor Onboarding, and other duties as assigned.

Job Description

POSITION PURPOSE: Responsible for assisting the procurement team with administrative duties and coordination of operational activities, such as Purchase Order (PO) creation/processing, managing contract documentation, vendor information and insurance documentation, vendor onboarding, governance reporting, sourcing initiatives preparation and other duties as assigned.

Responsible for the following:

Tracking and compiling contract documentation, routing for signature, and keeping the contract summary current
Managing Supplier Quarterly Business Review (QBR) program (scheduling, materials preparation, records)
Coordinating and managing the transition of suppliers to the C&W system
Tracking the status of each supplier for the several stages required to properly vet the suppliers and input them into the system
Assisting with requests for information, quotations, and proposals
Keeping track of vendor information and certificate of insurance (COI), managing its up-to-date status, and maintaining its filing in the procurement team’s shared folder
Other administrative duties as assigned

JOB REQUIREMENTS & QUALIFICATIONS:

Education: Bachelor’s degree in business or related field, or equivalent years of experience in related function

Previous Experience:

Minimum 2-3 years of experience as an administrative assistant/ coordinator in a fast-paced work environment
Proficiency with Google Docs/Sheets/Slides and Microsoft Office Suite (Excel, Word, Powerpoint)
Intermediate Excel skills required, e.g. experience in tracking/processing data in an Excel spreadsheet

Preferred Experience:

Previous experience in facility operations or procurement is a plus
Technical knowledge of Yardi and/or 360 Facilities Management is a plus
Knowledge of insurance language and of sourcing suppliers is a plus
Targeted Competencies:
Excellent interpersonal skills
Excellent oral and written communication skills
Proven record of providing excellent internal and external customer service
Detail oriented with excellent analytical, research, and organizational skills
Ability to influence the outcome of receipt of acceptable and timely documents
Proficiency with time management and assigned projects organization skills
Capable of performing in a fast-paced environment with measurable results
Accountability for assigned work completion and performance

WORK ENVIRONMENT

This job operates in a professional dynamic office environment. This role routinely uses standard office equipment such as computers, phones, and printers. It is a fluid environment in terms of daily location. Must be flexible to work from various locations and types of office space.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; ability to remain in a stationary position for up to 80% of the time; and extend hands and arms in any direction.

This position requires that the employee perform services for a customer at a customer facility. The customer mandates that all service providers entering its facility be fully vaccinated against COVID-19. In light of the customer’s requirement, C&W will require each individual to be fully vaccinated for COVID-19 prior to commencing employment in this position, except to the extent that applicable law requires a reasonable accommodation for the individual (and to the extent that such accommodation does not impose an undue hardship on C&W).

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.