Procurement Analyst

Job Title

Procurement Analyst

Job Description Summary

Execute sourcing and category management activities for designated service lines, including executing contracts based on the results of RFXs to obtain the best value for goods and services required by our client.
The role will partner with internal stakeholders to develop requirements, , and score RFx events, develop appropriate leverage, negotiate pricing and commercial terms, and assist in contracting. The selected candidate will bring outside market expertise to assist internal stakeholders and management of optimal supplier pricing and service structures as well as insights into changes in market conditions.
Core activities include an analytical review of contract costing planned vs. actuals, calculating and reporting realized savings opportunities, and executing category management and sourcing best practices. Establishing and prioritizing project plans for sourcing projects will be critical to achieving expected objectives and results. The role will negotiate and close global contracts Cushman & Wakefield manages for facility and property services for the Verizon portfolio including landscaping and snow removal, fire safety services, janitorial services, general contractors, electrical, plumbing, water treatment, UPS, elevators, pest control, etc.
This role is a hybrid requiring key financial acumen and financial technical expertise with a focus on the sourcing/supply chain arena and requires a very cultivated professional work ethic and high-end customer service skills to be effective. The incumbent will perform at the highest of ethical standards, reflecting the core values of C&W as defined in its Business Code of Conduct, Policies and Procedures Manual, and other related company policies.
The career track for this role could be any combination of Sourcing, Finance, and Client Accounting.

Job Description

External relationships: This role will interact with the client, client staff, andsuppliers.

Internal relationships: This role will interact across the account service lines, with other C&W co-workers as well as key corporate/platform COE (what is COE? Needs to be spelled out)partners.

Job Responsibilities

• Analyze aggregate procurement data to identify trends and opportunities, and create reports for Sourcing Managers and Senior Leadership.
• Utilize best-in-class strategic sourcing process and data-driven analytics to negotiate optimal commercial terms and conditions that meet or exceed the needs of Stakeholders. Develop and execute RFx, analyze results, establish leverage strategies, and assess award scenarios. Negotiate all commercial terms related to third-party contracts to optimize the total cost of ownership for the Company.
• Based on the analysis of Company spend, client activity, and the marketplace, develop and recommend the most appropriate sourcing strategy for each project assigned.
• Provide expertise within the organization around the supply markets that the company buys in for designated categories, and understand the effects that economic, technological, and governmental changes that impact those markets; share expertise with junior sourcing staff and leadership. Continuously review industry and peer best practices, educate the organization on them, and develop plans to implement those that provide a competitive advantage.
• Utilize sound project management techniques to ensure projects meet objectives and timelines, including the development of comprehensive project and communication plans.
• Maintain team accountability to project deliverables and execute all necessary communications to ensure accurate and timely flow of information to internal customers, stakeholders, and suppliers.
• Ensure actions are in compliance with department and company policies and procedures, and applicable local, state, and federal laws.
• Maintain category-related dashboards/reports to support team functionality and planning.
• Satisfy key Sourcing project-specific data analytical needs to leadership and key partners.

• Provide sourcing project analytical support, including but not limited to:
  • Supplier list.
  • Supplier performance metrics.
  • Historical quantities & forecast quantities.

• Assist in the management of all RFX activities, including but not limited to:
  • Compile and fully vet spend baseline.
  • Establish and maintain the RFX participant list.
  • Create and manage of RFX timeline to ensure key deadlines are met.
  • Prepare RFX pricing workbooks to align with the Scope of Work.
• Provide award scenario planning analysis (‘what-if scenarios’ of RFX supplier responses including pricing)
  • Identify new suppliers as needed.

    Rationalize the supplier base.

    Increase spend with diverse suppliers.

  • Assist in the maintenance of the Sourcing Dashboard (Master Supplier & Rates Directory).
• Provide basic project management support (status reporting, project plan execution support) in collaboration with Sourcing Managers.
• Assist in the development of presentations (PowerPoint) for Sourcing initiatives and projects (updates, ROI, etc.).
• Create, manage, and maintain sourcing agreements on our SharePoint site.
• Responsible for establishing pricing and property files for suppliers with large contracts and/or repeated services.
• Collaborate with suppliers/internal resources to identify and track location and service changes and amend agreements as needed.
• Support finance to resolve invoice issues for on-time payment to suppliers.
• Complete all required C&W required training as scheduled annually.
• Other assigned operational tasks as needed.

KEY COMPETENCIES

Communication Proficiency (oral and written)

Detailed Oriented, Organized

Technical Proficiency

Analytica Analysis | Problem-Solving

Ability to focus/succeed despite competing deliverables required

Related requirements

Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge and abilities would be:

Education

A High School Diploma or GED Equivalent is required.

College Degree in related business, accounting, finance, etc. preferred

Years of Relevant Experience

3+ years of experience in similar a support analytical role required

Advanced “expert” level experience using Microsoft Excel (Pivot Tables, VLOOKUP, Merging Spreadsheets, Sorting, Adding Filters, Custom Sort, etc.) to utilize data analytics s for sourcing storytelling is required

Licenses or Certifications

N/A

Knowledge, Skills & Abilities

• Prior success working remotely, utilizing paperless virtual online tools and resources; successfully able to maneuver and confidently explore independent solutions and network within the line corporate, account, and client community.
• Demonstrate expert knowledge and abilities with office automation tools in Outlook, Excel & Word, including proficiency in the operation of smartphone and/or iPad/tablet, uploading .pdf files, and documents, and logging into conference meetings (i.e., BlueJeans, Teams Meetings, Zoom).
• Financial acumen with expert Excel navigation skills is required, and direct sourcing or procurement experience is a plus.
• Must have proven experience with detailed data analysis, large data sets, and an ability to quickly assess and draw conclusions from complex data sets.
• Advanced prior experience conducting cost and benefit analysis, including conclusions and recommendation reporting.
• Ability to negotiate and sustain networking relationships, with exceptional interpersonal and communication skills (written and verbal).
• Creative problem solver, able to work effectively in a collaborative team environment where results are achieved through influence and the incorporation of multiple points of view.
• Self-starter, able to work independently, knowing when to ask “why” to elevate operational excellence via data analytics.
• Able team player with a constructive attitude and ability to successfully achieve goals/KPIs.
• Eagerness to learn and assist key business partners.

Environment: Role is remote / work from home with typical business working hours expected supporting an East Coast / EST client account. Typical equipment supplied for the role includes a company laptop computer, monitor, and mobile phone. The role is expected to provide an internet connection at their remote location with no reimbursement for internet costs. If remote work is not preferred a local hub office to the candidate’s location may be an alternative assigned work location.

Scheduling

Most schedules work typical business hours based on the location assigned. Must be willing and able to support infrequent after-hours/weekends activity as required.

Other Duties
This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Conditions of employment

All offers of employment are contingent upon:

Legal Documentation establishing identity and eligibility to be legally employed in the US/United States Citizenship

Drug Testing

Criminal background check

Clean DMV record (for related driving roles)

Education verification

Reference checks

AAP/EEO STATEMENT
C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.The company will not pay less than minimum wage for this role.The compensation for the position is: $76,500.00 – $90,000.00Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.