Portfolio Lease Administration Specialist

Job Title

Portfolio Lease Administration Specialist

Job Description Summary

Responsible for reviewing leased and owned property documents as well as compiling and maintaining critical location data including financial and contractual obligations as part of the lease administration process. This position may be assigned to one or more accounts/clients and may provide some administrative support to the internal portfolio team.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Review, abstract and audit lease and owned location documents including updating and maintaining all lease information and data in our technology information systems, as required
• Review client-partner invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct
• Manage and direct accounts payable process
• Perform operating expense reconciliation audits to identify discrepancies and opportunities for savings
• Review and analyze all major re-occurring initiatives (i. e. budgets, business plans, monthly, quarterly, and annual reporting, etc.)
• Communicate frequently with field personnel. Notify field of critical dates, real estate policies and procedures, and assist with general field inquiries
• Ensure proper document management measures are followed for all leased, owned and other associated documents. Maintain file retrieval/storage, scan documents, open/distribute mail
• Request and process certificates of insurance as required by the lease documents
• Ensure completion of task priorities and schedules for portfolio objectives
• Review and approve expenditures, per established authority level. Ensure that expenditures comply with Client and Cushman & Wakefield policies
• Coordinate activities with other divisions including Brokerage, Property and Facility Management, Construction/Design, etc. as needed

REQUIREMENTS

• 1 – 2 years of relevant work experience
• Excellent internal and external customer service
• Effective interpersonal skills
• Working knowledge of Microsoft Office
• Strong verbal/written communication skills
• Ability to understand, interpret, and abstract complex real estate lease terminology
• Ability to work independently

PHYSICAL REQUIREMENTS

* Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day

* May involve periods of standing, such as operating at a copier/fax/scanner

* Regularly required to talk, hear, and use hands and fingers to write and type

* Ability to speak clearly so others can understand you

* Ability to read and understand information and ideas presented orally and in writing

* Ability to communicate information and ideas in writing and orally so others will understand

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.