Operations Supervisor – (Contract)

Job Title

Operations Supervisor – (Contract)

Job Description Summary

Located at the Cornwall Shopping Centre this position will provide administrative support primarily for the operations management team. The candidate must be detail oriented, proactive and should be able to work independently in a fast paced environment, which requires a strong team-player approach.

Job Description

• Assist Ops Manager with Tenant Coordination duties and processes including; communication liaison between tenants, consultants, head office officials & operations team members to facilitate renovations and upgrades; pursue and document preconstruction documents ( review and approvals of drawings and specifications, WBC, insurance certificates, contract execution, etc. ); post construction documentation and process completion (deficiency reviews, collection of construction close-out documents, final billing and collections for chargebacks, document premise status and ensure store deficiency, condition and open photos are taken and filed).
• Assist in the preparation of the annual Operations Budget.
• Prepare purchase orders and update the budget expenses spreadsheets.
• Prepare Major Expenditure Approvals (MEA) and corresponding progress reports.
• Preparation of all Contracts associated with MEA’s
• Primarily accountable for monitoring/inspections of Janitorial program
• Preparation of Service Agreements along with ongoing administration of service contracts. (Including tendering, updating contract and file data, renewal tracking, payment processing, corresponding with service providers.)
• Administer the tenant service request program (follow up on tenant service requests and update the log).
• Assist Maintenance Supervisor with administration of Angus Preventative Maintenance program.
• Assist Maintenance Supervisor with administration of Tags program
• Maintain the records and coordinate receipt of Contractor’s insurance certificates and WSIB forms (Contractor Check).
• Track utility bills (Portfolio Manager and Energy Star) and assist with utility consumption monitoring.
• Assist with tendering RFP package creation
• Assist with resolving issues redirected from managers on service providers, contracts, tenant calls.
• Schedule, Monitoring, and reporting of the Food Court maintenance program (Grease trap cleaning, Exhaust Fan cleaning and Pest control)
• Develop and maintain advanced Excel spreadsheets for reports.
• Provides support to other administrative personnel utilizing a team approach to ensure goals are met.
• Records management – maintain an accurate, organized filing system
• Prepare correspondence as required for the Operations Manager.
• Complete other tasks as required by the Operations Manager.
• Other duties as assigned

Skills & Experience Required

The Successful Candidate will possess:

• Post secondary education is preferred
• Proficiency with Microsoft Office
• 3 – 5 Years’ related work experience, preferably in commercial property management
• Basic bookkeeping and record keeping skills
• Well developed time management and organization skills
• Excellent communication and interpersonal skills
• Be self-motivated, diplomatic and able to prioritize multiple projects
• Customer service oriented
• Legal documentation experience will be an asset
• Must provide clear criminal clearance certificate

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to canadarecruitment@cushwake.com. Please refer to the job title and job location when you contact us.Cushman & Wakefield s’engage a respecter l’equite en matiere d’emploi. Notre objectif est d’offrir un milieu de travail diversifie, inclusif et exempt d’obstacles. Si vous etes une personne handicapee et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’acceder a toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel a canadarecruitment@cushwake.com. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.