Operations Analyst | Remote Position

Remote Positions Available in All Camden Markets:
Washington D. C. , Raleigh, Charlotte, Atlanta, Nashville, Orlando, Tampa, SE Florida, Houston, Austin, Dallas, Denver, LA/Orange County, San Diego, and Phoenix

Job Summary

The Operations Analyst partners with Operations teams and is responsible for the financial success of multiple communities related to budget, expenditure, and vendor management. This role is responsible for managing budget performance for multiple communities and recommending strategic and tactical resolutions to budgetary concerns. This individual will interact with community staff to collect data, detect problems, and optimize compliance and budget performance. Camden’s Operations Analysts excel at critical thinking and possess the ability to make confident business decisions. This position requires attention to detail, accuracy, and organizational skills while multi-tasking in a fast-paced environment. This is a remote position that requires individuals to work with minimal supervision and go above and beyond in assisting our operations team members.

Essential Functions

• Review operating accounts for capital expenditures and reclassify as needed.
• Participate in monthly and quarterly financial reviews by community to help manage budget for multiple communities. Create variance reports, document timing and recurrence of variances and identify savings and overages. Present variance reports to Operations leadership monthly.
• Analyze multiple communities’ expenditures to identify expense trends and provide recommendations to Operations leadership to spend smarter such as changing vendors, outsourcing services, etc.
• Utilize dashboards to review expense benchmarking for portfolio and report findings to Operations leadership.
• Assist Operations leadership with budget preparation and review.
• Work with Operations leadership to create quarterly strategic business plans to achieve budgeted performance. Regularly review progress against business plan.
• Provide compliance and analytical support related to vendor management, including completing contracts, managing vendor lists and credentialing, ensuring timely and accurate invoicing, and encouraging vendors to utilize Camden’s discount program. Vendor account analysis will be required to ensure vendors are billing in accordance with signed contracts and payments are accurately applied.
• Provide compliance and analytical support related to procurement, including regular review of the Purchase Order dashboard to ensure orders are accurate and timely. Approve procurement requisitions created by maintenance team to become purchase orders once capital vs operating expenditure coding is verified. Manage supplier spend by reviewing maintenance purchases and ensuring accurate coding.
• Code and approve invoices, including capital expenditure and insurance invoices.
• Work with AP to setup recurring invoices for automation including determination of appropriate vendor services, coordination with vendors to provide annual invoices and quarterly review of vendor list to ensure current.
• Work with Fixed Asset and Property Accounting for any reclasses of invoices and purchase orders.
• Provide compliance and analytical support related to utility management, including reviewing utility accounts for overages as compared to budget and identifying savings opportunities. Assist in management of waste pickups (regular weekly pickups, bulk, etc.) to reduce overage charges.
• Utilize Utility Management Portal and work with utility rebilling team and AP to ensure utility expense is reasonable, accurate and timely.
• Consistently evaluate processes and identify improvements to workflow.

Qualifications

• On-site experience in residential property management preferred.
• Ability to work remotely.
• Ability to meet and exceed customer service objectives.
• Positive attitude, strong work ethic, and ability to seek opportunities to improve processes.
• Ability to successfully manage change and lead through adversity.
• Must have a clear understanding of business concepts and processes.
• Comprehensive knowledge and understanding of multifamily operations including vendor management, financial reporting, problem-solving, and budget management.
• Proficiency in Microsoft Office Suite including Teams, Word, Excel, and Outlook.
• Must possess professional written and verbal communication skills.
• Strong organizational skills.
• Ability to work independently and effectively prioritize responsibilities while meeting tight deadlines and without sacrificing quality of work product.

• Job is intermittently sedentary but requires mobility (i.e., climb stairs)
• Will use some repetitive motion of hand-wrist in using computer and writing
• Works in a typical office setting
• Emotional stability and personal maturity are important attributes in this position
• Must handle stressful, urgent, novel and diverse work situations on a daily basis
• May require long hours and odd schedules (including weekends)
• Position requires periodic travel by automobile to handle work-related activities
• May require airline travel, out-of-town and /or overnight trips
• Attendance and punctuality is essential for success in this position
• Hazards can be minimized with proper lifting techniques, SDS, general safety training, and wearing appropriate PPE
• Contact your HR team for the position’s Physical Demands Analysis

This job description is not an all-inclusive list of duties and responsibilities. Camden may add or change responsibilities in order to meet business and organizational needs. Employees must meet qualification standards that are job-related and consistent with business necessity and must be able to perform the essential functions of the position, with or without reasonable accommodations.

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