Office Coordinator

Job Title

Office Coordinator

Job Description Summary

If you have Office and Fitness Center experience, are looking for full-time employment, working for a great company with competitive wages, an excellent Benefits, Holiday, and PTO package, where collegiality is key.. .Come be a part of our Facilities Team in Exton, PA!

Job Description

DUTIES:

Provide general maintenance and operations support for all multi-functional devices (MFDs) in operation at West Pharmaceutical Services’ corporate headquarters facility. Responsible for stocking all copy rooms with supplies, changing toner, addressing paper jams, scheduling service techs when necessary. Use of a computer to print and edit documents sent electronically via Microsoft Outlook. Calendar management of two (2) conference rooms to include set-ups and break downs.

Provide operational support of WestFit fitness center including; wiping down exercise equipment during the day as needed, reporting equipment issues to Facilities Management and laundering towels.

Essential Functions:

• Utilize copy center equipment (copier, binding machines, laminating) to provide high quality documents for West Pharmaceutical Services employees’ print jobs.
• Assist in troubleshooting problems as they arise with copiers, printers, etc., and contact Konica Minolta to schedule repairs.
• Monitor inventory of copy paper in copy rooms throughout the building; order and restock.
• Monitor inventory of toner cartridges and waste toner cartridges; order and restock.
• Monitor inventory of toner cartridges for HP desktop printers; included in the Konica Minolta maintenance contract.
• Monitor inventory and order standard office supplies.
• Conference room monitoring and set-ups (room layout, flip charts). Proactively contact meeting hosts to obtain their meeting set-up preferences.
• Assist with ordering of supplies and parts requested by other members of the Facilities team.
• Assist with mail delivery to office mail rooms and additional office space located across the street.
• Assist with receipt and delivery of packages throughout the building.
• Provide operational support of WestFit fitness center, to include wiping down exercise equipment during the day as needed, reporting equipment issues to Facilities Management and laundering towels.

Other Responsibilities:

• Serve as backup in the absence of Mailroom Clerk.
• Serve as backup in the absence of Shipping & Receiving Clerk.
• Assist co-workers in the Facilities Management organization as needed.
• Run errands as required (post office, service station etc.)

SKILLS AND TRAINING:

Office Coordinator – responsible for Copy Center document production, operational support of multi-functional devices (MFD’s), conference rooms setups, management of offices supplies, back-up support to Mail Room & Shipping & Receiving clerks and operational support of WestFit fitness center. Must have excellent written and verbal communication skills, proficient with Microsoft Outlook calendar management, be able to function independently, be detail oriented, flexible, and well organized; can work in a fast-paced environment with minimal supervision, possess professional demeanor, and can establish and maintain effective working relationships with co-workers, management, staff, vendors, and suppliers.

EDUCATION AND EXPERIENCE:

2 years of office experience

Fitness center experience highly desirable

High school diploma or GED

Knowledge of copy machine operations and workflow

Knowledge of fitness equipment

Ability to operate copy center equipment.

Maintain, troubleshoot, and report maintenance issues to vendors and suppliers.

Knowledge of and experience with Microsoft Office software programs, specifically Outlook and calendar management

Excellent communication skills

Valid PA driver’s license and reliable transportation

PHYSICAL REQUIREMENTS:

Ability to sit or stand for extensive lengths of time.

Ability to utilize computer for extensive lengths of time.

Ability to utilize the telephone and Microsoft Teams

Ability to lift to 55 pounds and set-up/breakdown conference room furniture

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, email HRServices@cushwake.com or HRServices@cwservices.com. All inquiries not related to accommodations will go unanswered.