Occupancy Planner

Job Title

Occupancy Planner

Job Description Summary

The Occupancy Planner’s primary focus is to oversee and provide tactical occupancy planning expertise in support of supply, capacity, and demand of Client’s portfolio of space in a specific geographic region. The planner will generate space layout options and group reorganization options in response to business needs. Activities will consist of day-to-day change requests, project space planning and solution development, project support including client relationship manager and project coordination, site strategy support related to space and occupancy analysis, solution outcomes and utilization metrics.

Job Description

Principle Responsibilities

• Oversees all facility space and personnel move requests within assigned territory to maximize space efficiencies while implementing solutions in-line with client lines of business and corporate real estate goals
• Establishes and maintains relationships with various client lines of business to understand their requirements and the impacts to the portfolio
• Makes recommendations to enhance operational efficiency, service delivery, cost savings, and asset utilization
• Collaborates with Strategy, Project Management, Facility Management and other CRE team members on all efforts
• Interfaces with Client to develop options, finalize project concepts and prepare final documents for client approval
• Serves as the primary client contact for relocation requests and collaborates with Move Manager to ensure client needs are met
• Oversees group moves and moves with special requirements. Coordinates with Move Managers, and presents solutions to client
• In conjunction with Project Manager and Move Manager, develops migration plans and sequencing of group-level relocations
• Organizes all data into approved formats for planning and hand off purposes, including planning power point documents, proposed spreadsheet data and written descriptions of solutions
• Ensures that the space management system accurately reflects current occupancy for assigned territories, and is updated to include new information obtained from site audits, A&I partners, CRE project managers and other valid sources
• Maintains space management data that supports development of space allocation plans
• Reviews and approves / or makes alternate recommendation for reconfiguration requests in assigned territory
• Engage Furniture Coordinator, Workplace Strategist, Move Manager and Project Manager as needed for scoping and cost related to FF&E activity

Skills

• Applying poly-lining methodologies and standards (i. e. BOMA Standard Method) Managing and reporting accurate and up-to-date space and occupancy related data
• Thrives on working in a fast-paced environment, work collaboratively across functions to meet deadlines
• Excellent verbal aptitude, presentation, and communication skills and be comfortable presenting to all levels of the organization.
• Well organized, self-directed and able to balance multiple planning projects.
• Proactive and solution focused with experience in managing projects of varied scope and complexity.
• Enjoy working in a team environment with smart and creative individuals, a team player is a must, with the ability to also work independent and autonomous.
• Possesses strong analytical skills and the ability to develop conclusions and recommendations.
• Demonstrates proficiency in architectural and engineering drawings, concepts & design.
• Demonstrates a working knowledge of various office furniture systems.
• Excellent customer service and interpersonal relationship skills.
• Able to build strong relationships with internal and external partners to deliver effective services.
• Strong oral, written and presentation skills along with a strong attention to detail and quality.
• Assumes ownership of requests to ensure successful completion.
• Ability to handle concurrent projects with minimal supervision and direction.
• MS Excel, Powerpoint, AutoCad, IWMS (Serraview, Archibus, iOffice)
• Ability to track all work and key metrics
• Ability to effectively interpret and apply policy and procedure
• Basic understanding of Corporate Real Estate and Financial concepts

Education and Experience

• BA/BS degree in a related discipline or field of study (i.e. Architecture, Interior Design, Corporate Real Estate & Facilities Management Planning/Coordination, Facilities, Project or Construction Management, etc.) 5-7 years of related experience
• Development of site occupancy plans for short term and long-term scenarios to include: supply and demand: analysis of forecasted headcount, seat supply projections, supporting graphs, stacking plans, move scenarios, challenges and pros/cons for scenarios/recommendations
• Minimum 5 years of experience in a corporate team environment
• Management, coordination, execution of day to day service requests
• Experience in communicating with all levels of management
• Experience in reviewing architectural and engineering drawings, concepts & design

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, email HRServices@cushwake.com or HRServices@cwservices.com. All inquiries not related to accommodations will go unanswered.