Occupancy Planner

Job Title

Occupancy Planner

Job Description Summary

The Occupancy Planner’s primary focus is to oversee and provide tactical occupancy planning expertise in support of supply, capacity and demand of Client’s portfolio of space in a specific geographic region. The planner will generate space layout options and group reorganization options in response to business needs. Activities will consist of day to day change requests, project space planning and solution development, project support including client relationship manager and project coordination, site strategy support related to space and occupancy analysis, solution outcomes and utilization metrics.

Job Description

KEY ACCOUNTABILITIES

Responsible for one or more of the following:

• Work closely with the Move, Add, Change (MAC) Coordinator to manage the site employee weekly small/large/project moves and monthly site to site moves.

• Develop and maintain excellent working relationship with key business partners, vendor partners and Site Operations Manager.

• Develop site occupancy plan for supply and demand: analysis of forecasted headcount and seat supply projections, supporting graphs, stacking plans, move scenarios, challenges and pros/cons for each recommendation.

• Implement move plan in accordance with the approved occupancy plan

• Alter/recommend changes to the plan as business drivers, mergers, acquisitions or dispositions arise.

• Facilitate neighborhood planning, move meetings or town halls in support of occupancy plans

• Support change management as it pertains changing work space and work style

• Support communication plan as it pertains to occupancy plan

• Drive to improve Client awareness by providing trending analysis: new hire, terminations, moves, vacancy, actual vs forecast.

• Strive to maintain best in class space and occupancy data

• Implement processes in accordance with Client Playbook for Space & Occupancy Planning.

JOB REQUIREMENTS & QUALIFICATIONS

Education:

• BA/BS degree in a related discipline or field of study (i.e. Architecture, Interior Design, Corporate Real Estate & Facilities Management Planning/Coordination, Facilities, Project or Construction Management, etc.) or 10+ years of related experience.

• Proficient in MS Office Suite and fundamental in AutoCAD

• Knowledge of Excel Pivots or Index Match, Power BI, iOffice or Tableau is a plus

Previous Experience:

• Experience managing and executing move coordination/day to day service requests

• Experience in communicating with all levels of management

• Strong organizational with attention to details Strong communication skills

• Proactively searches for process improvement

• Takes ownerships

Targeted Competencies
*Strong analytical, organizational and problem solving skills
*Ability to track all work and key metrics
*Ability to process work quickly, accurately and with changing priorities
*Ability to develop user documentation as it relates to functions
*Ability to effectively interpret and apply policy and procedure
*Strong verbal presentation skills, ability to communicate planning strategy and concepts to Leadership through to move plans to employees
*Basic understanding of Corporate Real Estate and Financial concepts
People Skills
*Strong team player who is adaptable and capable of driving change
*Effective oral and written communication skills
*Advanced relationship building skills

Systems & Tools
*Advanced skills in Excel
*Advanced skills in Business Intelligence tools (i.e..: Tableau and Power BI)
*Advanced skills in Adobe and Microsoft applications
*Advanced skills CAFMIWMS (iOffice preferred)
*Fundamental awareness in: updating AutoCAD, applying poly-lining methodologies and standards (i.e. BOMA Standard Method), managing and reporting accurate and up-to-date space and occupancy related data

Physical Requirements

• Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day

• May involve periods of standing, such as operating at a copier/fax/scanner

• Regularly required to talk, hear, and use hands and fingers to write and type

• Ability to speak clearly so others can understand you

• Ability to read and understand information and ideas presented orally and in writing

• Ability to communicate information and ideas in writing and orally so others will understand

• Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays

Cushman & Wakefield is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.