Facility Coordinator

Job Title

Facility Coordinator

Job Description Summary

The facilities Coordinator is responsible for controlling the reactive and preventative maintenance program to ensure the site operates within the Client’s and Company’s requirements and guidelines in a safe and timely manner.

Job Description

About the role

Reporting to the Facility Manager and providing support to all other functions. The Facility Coordinator will be responsible for assisting with the reactive and preventative maintenance program for a correctional facility to ensure the site operates within the Client’s and Company’s requirements and guidelines in a safe and timely manner. Predominantly a scheduling-based roll with the requirement to enter the prison to liaise with clients and contractors as required.

What You Will Be Doing

The Facility Coordinator assists in providing operational Facilities Management Services on behalf of the client. This role will be a key contact involved in day to day operations including but not limited to:

• Coordinate cell refurbishment program
• Coordinate Minor Works including providing quotes to OM and arranging works
• Delegation of required works, both reactive and preventative to contractors or onsite trades
• Client invoice review and updates at EOM
• Conduct contractor spot checks (minimum 2 per month)
• Review and accept contractor SWMS
• Ensure all reactive and PM jobs are completed within KPI
• Complete CDOs to ensure PM schedule is kept up to date
• Assist with maintaining asset registers via Change of Direction Orders
• Assist with annual condition assessment of assets on site for Asset Management Plan
• Follow up vendors for submission of invoices in timely manner
• Review monthly accruals against PM and reactive works, and follow up outstanding invoices
• Undertake compliance/risk assessments as directed by Performance, Reporting & Compliance Manager
• Ensure contractor personnel are appropriately inducted with C&W and DJCS
• Provide escorts where required, including booking of escorts and updating registers
• Issue and manage required permits to work (e.g. confined space, hot work, work at heights, fire isolations, etc.)

About You

You will be a self-motivated individual who thrives in a team environment and works well autonomously. You will also be proactive in the delivery of services to meet or exceed the project KPIs and mitigate any project abatement risk. Minimum requirements include:

• 2 years’ experience in Administration and/or Contractor Scheduling role
• Previous PPP experience will be highly regarded
• Intermediate or Advanced skills in Microsoft Office programs (Word and Excel essential)
• Experience in JDE E1 highly desirable (or similar web-based CMMS software)
• Valid Victorian Driver’s License
• Quality-orientated with a high level of attention to detail/ accuracy
• Strong communication and interpersonal skills
• Demonstrated analytical or problem-solving skills
• Ability to seek assistance as required
• Demonstrated capacity to address complex problems within a changing work environment.

Why join Cushman & Wakefield?

As the Cushman & Wakefield team continues to expand in order to meet client demand, there has never been a more exciting time join our business. You be will supported by an experienced, passionate management team who will work with you to help you achieve your short, medium- and long-term career goals. Some of the benefits include:

• Competitive salary with outstanding opportunities for career progression
• Being part of a growing global company
• A Supportive and flexible environment
• A workplace which promotes diversity and inclusion in everything we do

The Facility Coordinator role provides a strong pathway into the broader facilities management function in the CW business. Success in this role will enable the incumbent to further advance their career in an organisation that always looks to promote from within wherever possible.

Applicants

Send resume to Zachary.Kipps@cushwake.com

Please note only those chosen for an interview will be contacted, therefore we thank you in advance for your application.

At the very heart of Cushman & Wakefield lies an unrelenting commitment to creating an inclusive culture that benefits employees and creates a positive community impact. We are passionate about championing industry change and celebrating the diversity of our people, our business and our clients. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

The health and safety of our team members is of top priority, therefore, all Cushman & Wakefield controlled Workplaces require staff to be fully vaccinated against COVID-19, with limited exceptions.

As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to HRServices@cushwake.com. Please refer to the job title and job location when you contact us.