Facility Coordinator

Job Title

Facility Coordinator

Job Description Summary

Facility Coordinator, Mexico City

Job Description

Under general supervision of Regional Facilities Manager, the Facilities Coordinator will perform a wide range of office and administrative support activities to ensure smooth operation of the office. Assignments will include routine and non-routine responsibilities requiring originality, ingenuity and ability to communicate and handle multiple projects at one time. The candidate will exercise discretion and independent judgment, be capable of analyzing requests and managing multiple priorities and take initiative in following up with management to complete tasks in an efficient manner. Overtime may be required to meet deadlines.

Office Support: Promptly and efficiently respond to service requests, coordinate and assist in office move planning and execution, coordinate service and maintenance with vendors and complete other duties as assigned to include, but not limited to:

• Assist Regional Facilities Manager with space planning and layout, updating floor plans and employee moves.
• Assist with vendor management including janitorial day porters, procurement of office supplies, oversee maintenance contractors and other service providers.
• Work closely with IT for facilities and employee needs and requirements.
• Work closely with Regional Facility Management to document and maintain facilities/office standards and procedures, vendor services and accounts to ensure they are within corporate guidelines, values and culture.
• Knowledge of shipping and receiving operations including but not limited to, sorting mail, mailroom organization and shipping delivery companies such as UPS, Federal Express and USPS.
• Respond to building safety and security concerns and deficiencies and liaison with onsite security personnel as needed.
• Conduct daily walk through inspections of facilities and report discrepancies and building inefficiencies; i.e., carpet cleaning/repairs; ensuring an aesthetically pleasing work environment.
• Coordinate, manage and monitor work service tickets with vendors and property management.
• Order and maintain sufficient office and kitchen supplies.
• Collect on-going feedback on services and ensure employee feedback is taken into account.
• Assist with implementation for events onsite.
• Anticipate and/or identify needs and issues within organizations and proactively research, initiate or facilitate solutions.
• Demonstrate a broad company knowledge which includes learning and understanding corporate policies and procedures and organizational structure.
• Maintain standards for office cleanliness and organization.

Required Skills/Education/Experience:

• BA degree or equivalent with +4 years experience working as an office manager and/or administrative assistant
• Experienced in Microsoft Office suite (Word, Outlook, Excel, Power Point), ServiceNow experience a plus; space management software experience a plus; procurement/accounting experience.
• General knowledge of facilities management, office management and administrative procedures.
• Knowledge of customer service principles and practices.
• High attention to detail
• Proactive and self-motivated with a sense of urgency and follow through
• Strong communication skills with the ability to be key in relating information to employees and guests.
• Able to manage multiple projects simultaneously
• Proactive team-player.
• Professional personal presentation.
• Ability to lift 30 pounds unassisted.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, email HRServices@cushwake.com or HRServices@cwservices.com. All inquiries not related to accommodations will go unanswered.