Facilities Scheduler/Planner Coordinator

Job Title

Facilities Scheduler/Planner Coordinator

Job Description Summary

The Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery of the client facility needs. Directly supports the facility management team with on-going facility and team related responsibilities.

Job Description

JOB SUMMARY:

This position is responsible for improving work force productivity and work quality by anticipating and eliminating potential delays through:

• planning, scheduling and coordinate plannable work from start to finish;
• ensuring that proper materials, equipment and personnel are available to meet customer requirements;
• communicating effectively with internal and external customers, engineering, and purchasing in order to coordinate work to be scheduled.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

The planning and scheduling function is the hub from which all plannable maintenance activity is coordinated. It is the process of describing a job in terms of how it is to be performed and what resources will be required. It involves a broad spectrum of activity.

• Short-range planning and scheduling of maintenance work in assigned areas:
• Facilitate work orders by prioritizing, identifying constraints, assigning appropriate resources.
• Assure proper approval of supplies, equipment and spare parts.
• Utilize client CMMS to attach spare parts to equipment files, maintain accurate WO costing and updating of all materials needed to complete the work
• Assist building leads & foreman in coordinating outside contractors on assigned projects or routine preventative maintenance to ensure timely completion and quality standards are met.
• Utilize the customer AP system to create vendor PO’s for vendors performing work
• Once work is completed ensure the vendor is paid in a timely manner

• Assist in the development of long range planning goals
• Regular analysis of backlog relative to available resources
• Assist in the development of standardized work procedures.
• Prepare and update master schedule.
• Create Monthly Reports

• Become familiar with the client process requirements.
• Issue all Preventive Maintenance Work Orders that are scheduled for normal and/or overtime hours, purchasing any or all materials, equipment, and equipment parts.
• Assist with the planning all shut downs including
• Verify purchased items have been received prior to scheduling the task.
• All parts and materials purchased must be in accordance with equipment specification.
• Assure all safety and life health equipment is available for tasks to be performed and scheduled with tasks. Audit a number of above tasks to assure the tasks are being completed to expectations.
• Provide scheduling support of work orders including, projects and corrective & preventive maintenance work.
• Review reports and identify overdue work orders, which pose a risk to quality assurance.
• Evaluate status of work and report problems to supervisor and/or management and provide recommendations for corrective actions, where applicable.
• Update customers on status of scheduled work
• Continuous improvement with scheduling process and methodology.
• Interpretation and provision of historical equipment cost information.

REQUIREMENTS (Knowledge, Skills, Abilities, and Education and/or Experience):

• High school degree or an approved GED
• Associate Degree in industrial maintenance, engineering or management is preferred, but not required.
• Must be able to take direction, work with minimal supervision, and function cooperatively as part of a team
• 1-2 years experience as a Planner/Schedule and /or Administrative duties
• Requires attention to detail, a pride in delivering excellent service, organization, and high levels of energy and endurance
• This individual should be self-motivated, stress and pressure resistant, as well as a quick learner
• Ability to speak, read and write English fluently
• Ability to speak effectively with the Operations Management and Maintenance Technicians
• Knowledgeable of multi-trade work tasks and the required time to complete.
• Experienced in purchasing parts, supplies and obtaining rental equipment to accomplish work tasks
• Ability to understand the importance of priority of work tasks and the willingness to perform all assigned tasks within their ability
• Familiarity with CMMS systems. (work order systems)

C&W Services is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.