Facilities Coordinator

Job Title

Facilities Coordinator

Job Description Summary

The Facility Coordinator is a full-time position in the line of operations of C&W Services. This person will be responsible for a variety of office administrative duties including, but not limited to the following, word processing, maintaining data files, service inquiries, weekly payroll submittals, conference and meeting scheduling. In addition, this position will produce meeting presentations and reports as required.

Job Description

Essential Duties and Responsibilities:
– The Facility Coordinator reports to the Facility Manager and is responsible for the following activities:
– Assists in the new hire paperwork and on-boarding of new employees
– Manages Kronos timesheets, PTO accruals and submit weekly
– Maintain all vendor files, electronic and hardcopy
– Receives and answer telephone calls and handles them appropriately
– Track and generate work orders in Corrigo, and ensure timely completion
– Provides daily, weekly, monthly reports, as required
– Maintain all facilities related files and adhere to company policies associated with record keeping
– Comply with all C&W SERVICES Policies and Procedures.
– Assists in other various office duties and projects as needed
– Scheduling of vendor work including preventive maintenance and warranty repairs
– Assist in soliciting bids for materials, supplies, vendor performed services and tracking to completion to ensure goods and services are received in full

– Assist with the scheduling of conference rooms and other facility related support services

– Create requisitions and process invoices for payment
– Work closely with customer representatives in addressing all facility service related matters
Competencies:
Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization’s goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Sets goals and objectives; Develops realistic action plans.
Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status; Accepts responsibility for own actions; Follows through on commitments.
Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Quantity – Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
Safety and Security – Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Initiative – Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
Qualifications:
* Excellent English communication skills (written and oral) and attention to detail
* Proficiency in MS Office Suite (Word, PowerPoint and Excel)
* Strong organizational skills
* Ability to handle multiple tasks simultaneously
Education:
* A minimum of high school education.
* College degree preferred
* Plus 2-3 years of experience as an Administrative Assistant in a corporate setting.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.The company will not pay less than minimum wage for this role.The compensation for the position is: $24.00 – $25.00C&W Services is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.