Facilities Administrator – 6 month FTC

Job Title

Facilities Administrator – 6 month FTC

Job Description Summary

We’re looking for a Administrator to join our Facilities Management team on a 6 month fixed term contract basis, supporting a client site on a new and prestigious account.
You will be responsible for administrative coordination, FM support, vendor management, and ensuring efficient office operations, as well as responding to client requests in a timely manner and coordinating works between internal / external stakeholders.

Job Description

Core Responsibilities:

• Oversee and manage administrative tasks related to the corporate office environment, including document management, scheduling, and records maintenance.
• Providing support to client for managing return to office / space planning requests.
• Managing tickets / data in client systems.
• Providing support to local FM team for event support/setups, space planning & move requests etc.
• Assist client with gathering data to support requests for information from internal / external stakeholders.
• Collaborate with service providers and vendors for various office services such as janitorial, maintenance, catering, and security, ensuring timely and efficient service delivery.
• Maintain detailed records and generate reports related to office operations, expenses, and service performance for analysis and decision-making.
• Identifies opportunities to learn more about CW commercial environment.
• Uses all available internal resources, systems, and tools to help increase team productivity.
• Identifies and improves processes, systems, and work products to continually exceed internal and external client expectations.
• Identifies solutions that reduce expenses.
• Shows initiative in identifying, recommending, and pursuing new opportunities.
• Creates collaborative opportunities and communicates proactively with all relevant levels of the organisation to obtain and share information.
• Recognises the needs and welcomes the unique contribution and diversity of all colleagues and clients.

Skill and Experience

• Prior experience of managing services / administrative support in a corporate or client facing environment.
• Ability to manage multiple tasks simultaneously and prioritize responsibilities effectively. Escalating where required.
• Knowledge of facilities management systems & technology, Health & Safety, project mgmt. etc
• Proficient in use of Microsoft office packages.
• Experience in developing strong client, stakeholder & vendor relationships.
• Experience in: Facilities Management, Building Services or Property Management
• Membership or qualification in IWFM or IOSH desirable but not mandatory

This is a brilliant opportunity to join an industry leading company, work and collaborate with an exciting real estate client and work with a supportive team.

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to HRServices@cushwake.com. Please refer to the job title and job location when you contact us.