Executive Assistant

Provides administrative support to the Managing Director and/or other senior managers of the Capital Formation team within the Investor Relations Department and manages the scheduling of business meetings, conference calls, appointments, and other events, and acts as the liaison between the Managing Director and other members of the senior leadership team, and others inside and outside of the Company.

JOB DESCRIPTION

• Maintains calendars for events and appointments for Managing Director and other senior members of the Capital Formation team by scheduling calls, appointments, and meetings, securing meeting space and meeting facilities, resolving scheduling conflicts as necessary to ensure effective use of time and resources, and preparing meeting materials and communications to attendees.
• Manages the daily schedule and calendar for the Managing Director by reviewing and preparing for planned meetings and events, gathering materials, documents, and other materials needed in advance of the event, and being available as needed for follow-up and assistance during the scheduled event.
• Makes travel arrangements (Domestic/International) for the Managing Director as well as assisting the larger Capital Formation team, external consultants, visitors, dignitaries, and others as needed by making reservations and purchasing tickets, researching country visa requirements, expediting visa processing, making hotel, rental car, and other travel accommodations, ensuring that materials and resources are available at destination locations, resolving travel- related conflicts or scheduling changes, and completing and submitting expense reports in a timely fashion.
• Assist with the coordination of roadshows by planning and managing logistics (hotels, ground transportation, commercial air), organizing schedules, and presentation materials for meetings with prospective and existing investors globally. Contracting with vendors, service providers, and other internal or external resources as needed.
• Prepares proposals, presentations, memos, e-mails, reports, spreadsheets, letters, and other documents for internal and external distribution by drafting, proofreading and spell-checking documents, creating graphs, charts, and other graphic enhancements, and overseeing production, packaging, and distribution to appropriate audiences and recipients.
• Participates in or completes special projects and other assignments at the direction of the Managing Director and/or senior leaders of the Capital Formation team.
• Facilitate the efficient operation of the office by handling incoming and outgoing mail and packages, maintaining an appropriate inventory of, and ordering office supplies, coordinating with building and facilities management to maintain the work environment, setting up and taking down meeting rooms, maintaining files and records, and welcoming visitors and guests.
• Completes various human resources, financial, administrative, and other reports and analysis, and performs other duties as assigned or as necessary.

Depending on the position offered, regular full-time and part-time team members may be eligible to participate in a bonus program in addition to their base salary. Once eligible, team members may participate in the 401k plan. Regular, full-time team members are also offered a range of medical, financial, and/or other benefits from which to choose.

Greystar will consider for employment qualified applicants with arrest and conviction records.