Executive Administrator

Job Title

Executive Administrator

Job Description Summary

Job Description

Responsible for providing support to Capital Markets Equity, Debt & Structured Finance senior level executives. Interface with internal and external parties with respect to highly sensitive issues on behalf of management. Interact with a diverse group of internal and external customers at all levels of the organization.

Responsibilities

• Schedule and organize complex activities such as meetings, travel & client events
• Perform advanced word processing, graphics, spreadsheets, database, and presentations
• Pipeline Management
• Prepare, collect and maintain information for the preparation of confidential reports, proposals, and other materials
• Anticipate manager(s) and business needs and undertake necessary actions to produce effective results on time

• Track engagement expirations and work with fee-earner to take action on expired engagements
• Maintain and update CRM system per guidelines with new opportunities by working with fee-earners and Client Coordinators

• Maintain tracking of expenses related to deals, using Commissions Accounting and CRM Systems
• Track expense budgets for all deals and escalate to Director of Market Operations, as needed
• Work with Client Coordinator to collect necessary documentation and deliver to Commissions Accounting

• Communicate with operations staff, brokers and Managing Principal
• Maintain files, such as documents provided by operations staff or reference material
• Track broker licenses, professional memberships, and educational requirements and follow up with fee-earners on any delinquencies or upcoming actions required
• Assist with onboarding for new hires including preparing space and equipment
• Provide technical support including new hire computer set up, meeting presentations, and equipment trouble shooting
• In the absence of Administrator, collect expense reimbursement documents, such as receipts, and other information from fee-earners, associates, and/or project coordinators. Attribute expenses to specific deals or other codes and track against deal budget. Enter expense reports into Workday
• Ensure company policies are followed
• Work independently and/or within a team on special non-recurring and ongoing projects
• Act as a project manager for special projects, at the request of the executives and/or their direct reports, which may include planning and coordinating multiple presentations and disseminating information
• Prepare EDSF deck presentation (National & NYC Team Brochures, Production of Generic/Market Related Presentation Materials for team and business lines)
• Act as liaison with other departments and outside agencies; including executive-level staff
• Assist with the development of forecasts and operations plan as needed

Requirements

• Business Bachelor’s degree in Business Administration or related area required
• Demonstrated poise, tact, and diplomacy
• Strong Microsoft Office Suite and Adobe Creative Suite skills
• Excellent verbal and written communication skills
• Independent judgment is required to plan, prioritize, and organize a diverse workload
• Excellent organization skills
• Ability to set priorities, meet deadlines, and multitask
• Ability to handle sensitive information with discretion
• Attention to detail

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.The company will not pay less than minimum wage for this role.Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, email HRServices@cushwake.com or HRServices@cwservices.com. All inquiries not related to accommodations will go unanswered.