Engineering Coordinator

Job Title

Engineering Coordinator

Job Description Summary

The Engineer (Facility) Coordinator provides assistance to Cushman & Wakefield – Mobile Facility Solutions and companywide clients, with a heavy focus on facility management needs and client relations. Additionally, providing support to our national mobile engineering team and contributes to successful business operations.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Support the development and implementation of all Engineering specific and general internal controls, general policies & procedures for all Engineering activities
• Assist with client invoice creation, inquiries, tracking and problem resolution. Also participate in the documentation and improvement of client invoicing processes, with integration to existing corporate functions.
• Communicate with clients regarding work order statuses and inquiries
• Assist with resolution of issues and request for services from clients
• Communicate with Mobile Engineers timely and efficiently regarding timecards, client requests, emergencies and any deliverables
• Support all Engineering specific A/P, A/R, Payroll and Administrative processes and functions.
• Maintenance and management the accuracy of CMMS systems and various databases
• Provide on-boarding training of new employees including but not limited to:
  • C&W’s contractual obligations with regard to Response time and Reporting
  • Capturing of Payroll using the Replicon system
  • Work order / PM administration – daily/weekly/monthly, work orders/PMs routines
  • Purchasing Card Use
  • Suppliers/Vendors
  • ABUKAI software process to upload invoices
  • Vehicle use and responsibilities
• Responsible for acquiring, distributing and tracking hardware/software, uniforms, tools, new hire documentation (EAF’s), fuel and maintenance cards, and materials purchasing processes (tracking and invoicing to clients), with integration to existing corporate functions
• Be familiar with employer’s contractual labor obligation with respect to benefits and payroll requirements
• Reconcile bi-weekly payroll timesheets to payroll
• Submit completed payroll analysis for review and approval by management
• Manage work request scheduling for Mobile Engineers to align with client needs and demand
• Track & monitor employee Environmental Health & Safety (EHS) issues
• Work closely with the EHS manager to communicate any field related injuries or accidents
• Monitor employee compliance of all Engineering related activities (vehicle usage, fuel consumption, engineering productivity, cell phone usage, purchasing card usage, client billing processes, etc.)
• Assist in the supporting the Engineering infrastructure functions, monitoring and reporting of operational performance

REQUIREMENTS

• College degree in accounting, human resources, or applicable discipline is highly preferred
• Must be able to work independently, multi-task and to prioritize work requests
• A minimum of three (3) years of work experience in administrative, accounting or tenant services
• Experience with data entry, reporting, filing, answering phones, scheduling and communication is a must. Prior experience working in the property management or commercial HVAC field service company’s or financial services industries preferred
• The candidate must be highly computer literate, including detailed knowledge of spreadsheets (Excel), mail merge, scheduling (Outlook), word processing (Word), and other MS Office and database applications
• Must be proficient in communicating at all levels of both oral and written form and competent at preparing professional comprehensive memorandums, letters, reports, documents, files, etc
• Understanding of general accounting and financing is a plus. Experience with YARDI is a plus
• Working knowledge of account payables, receivables, budgets, and expenditure control is a plus

ADDITIONAL ELIGIBILITY QUALIFICATIONS

• Working knowledge of lease terms, the reconciliation process for Common Area Maintenance, insurance, and real estate taxes
• Proficient in understanding management agreements and contract language
• Working knowledge of computer software programs and base building systems
• CMMS system experience from administrator, vendor, or client level
• Computer proficiency with Microsoft Office Suite (MS Word, Excel and PowerPoint)
• Demonstrated ability to exercise good judgment
• Excellent interpersonal skills
• Ability to work a flexible schedule and independently

WORK ENVIRONMENT

This job operates in a professional remote and in-office environment. This role routinely uses standard office equipment such as computers, phones, mobile devices, photocopiers, filing cabinets and fax machines.

PHYSICAL REQUIRMENTS

• Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day
• May involve periods of standing, such as operating at a copier/fax/scanner
• Regularly required to talk, hear, and use hands and fingers to write and type
• Ability to speak clearly so others can understand you
• Ability to read and understand information and ideas presented orally and in writing
• Ability to communicate information and ideas in writing and orally so others will understand
• Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays

AAP/EEO STATEMENT

C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, C&W takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.

OTHER DUTIES

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Note: This job description includes the core responsibilities for C&W. These duties may have slight modifications based on the regional location.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.The company will not pay less than minimum wage for this role.The compensation for the position is: $26.00 – $26.00Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.