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Construction Administrative Assistant | Corporate Office
Job Summary
Performs complex administrative work. Supports and enhances the capacity of various supervisor (s) to fulfill their responsibilities and to meet their expectations. Works with minimal instruction or supervision. Will provide support to Vice President and will work with Project Managers and other Project Coordinators as needed to provide full support to construction corporate office.
Essential Functions
- Completes routine clerical functions within established time frames.
- Prepares contracts and related documents.
- Manages compliance requirements with municipalities, client and vendors.
- Manages and prepares monthly draws for Owners and vendors.
- Manages all interim billings for projects.
- Composes and prepares routine correspondence for signature.
- Independently prepares recurring reports for signature.
- Answers the phone, provides information and receives information concerning matters involving the department.
- Makes travel arrangements for supervisors.
- Reconciles purchasing cards for supervisor(s) and submits reports to accounting.
- Coordinates appointments, meetings and communications for office.
- Conducts research and gathers information in support of the supervisorâs decision-making responsibilities.
- Establishes and maintains a variety of files and records.
- Maintains control files of matters in progress and follows up to ensure that pending issues are completed.
- Accepts changes in assignments or responsibilities.
Job Qualifications
- High School diploma required; Bachelors Degree preferred
- 1-3 years construction industry experience at administrative level supporting multiple managers.
- 3-5 years Construction industry experience. Billing experience necessary.
- 1-2 years experience with Certified Payroll, MWBE reporting, City of Houston Home Funds reporting and/or HUD reporting.
- 1-3 years experience performing complex clerical duties.
- Advanced training in typing and general office procedures.
- Ability to communicate effectively orally and in writing.
- Advanced software skills in Microsoft Office.
- Constructware (Autodesk) experience would be helpful but not required.
And hereâs the fine print HR wants you to know
- Job is intermittently sedentary but requires mobility (i.e., climb stairs)
- Will use some repetitive motion of hand-wrist in using computer and writing
- Must handle stressful, urgent, novel and diverse work situations on a daily basis
- Emotional stability and personal maturity are important attributes in this position
- Works in a typical office setting
- Hazards can be avoided with proper lifting techniques, SDS and general safety training
- May require long hours and odd schedules (including weekends)
- Position requires periodic travel by automobile to handle work-related activities
- May require airline travel, out-of-town and /or overnight trips
- Attendance and punctuality is essential for success in this position
- Contact your HR team for the positionâs Physical Demands Analysis
This job description is not an all-inclusive list of duties and responsibilities. Camden may add or change responsibilities in order to meet business and organizational needs. Employees must meet qualification standards that are job-related and consistent with business necessity and must be able to perform the essential functions of the position, with or without reasonable accommodations.
Visit our Benefits webpage .