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Construction Administrative Assistant
Overview
Our company is currently hiring for a Construction Administrative Assistant.
We are one of the largest and most diversified property management companies in the United States.
ResponsibilitiesThe function of this position is to assure the Regional Office runs smoothly and reports are completed and distributed in a timely manner. Job responsibilities will vary and may include, but are not limited to, the following:
- Oversee office operations, including ordering supplies, keeping track of maintenance agreements on office equipment, and assuring phone lines are covered during business hours.
- Oversee distribution and recording of correspondence and documentation.
- Prioritize and/or handle routine mail/messages for key individuals within their office.
- Assure all phone and email address lists are up-to-date for all subcontractors, suppliers and consultants.
- Create and maintain a system of keeping track of the location of key individuals in the office during business hours.
- Assist with Owner/Client requests, including collection of information and timely processing of Owner’s Reports, weekly reports for the Regional Vice President and/or any other reporting functions delegated to the office by the Director of Construction or other Project Managers.
- Alert RVP of any problems or irregularities with reports when possible.
- Act as liaison with other field and corporate offices.
- Other reasonable job functions as needed or requested by the Regional Vice President.
The Construction Administrative Assistant is very often the first contact a person has with their office. Therefore, it is imperative they present a professional demeanor in person, over the phone, or when using email. The following qualifications are a minimum in order to be considered for the position:
- Must be proficient in the following:
- Microsoft Word, Excel
- Internet and email use
- 10-key skills
- Ability to learn new computer programs
- Must be able to work Monday through Friday during regular business hours; some overtime may be required on an as-needed basis.
- Must have proficiency in verbal/written communications.
- Must have proficiency in math.
- Ability to work independently.
- Must have the ability to prioritize duties, exercise good judgment, and use discretion when necessary.
- Some college hours preferred.
- Professional, polished appearance is essential.
- Construction office experience is a plus.
- Knowledge of Timberscan, Sharefile, and Procore is a plus.
- A valid driver’s license and reliable transportation is required to travel to job sites as necessary.
Benefits
Our company offers competitive pay, a benefits package that includes health, dental, vision and 401(k) and opportunities for career development and advancement.
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Company Updates
Lincoln Property Company: Building Global Real Estate Solutions.
Lincoln’s commitment to excellence defines who we are. It’s our edge, the intangible advantage our company has over our competitors. It’s demonstrated in our client relationships, in the products and services we offer, and in the way we conduct business. It’s not a one-time attitude. It’s our day-to-day standard.
Experience Excellence in Real Estate with Lincoln Property Company.
Lincoln Property Company is one of the largest private real estate firms in the U.S., offering a comprehensive suite of services and innovative solutions for owners, investors, lenders, and occupiers of commercial properties. We have decades of experience and proven success planning, entitling, developing, operating, and leasing sophisticated properties and award-winning projects across all asset types.
Lincoln’s global reach, national perspectives, and local insights have helped us develop trusted relationships in each community we serve, delivering successful projects and business outcomes in markets around the world.
Crafting the Future of Real Estate – Lincoln Property Company.
Founded in Dallas, Texas in 1965 as an investor, developer, and operator of high-end residential communities, Lincoln provided stable returns and long-term value creation by expanding into commercial real estate and broadening our services platform. Today, we consistently rank among the top managers and top developers of office, industrial, retail, and mixed-use properties in major global markets, while also emerging as a leading, trusted advisor for occupiers across industries, from healthcare to tech and entertainment to education.
Lincoln provides the depth and breadth of services, resources, and expertise needed to help our clients and partners succeed. We have developed strong relationships with institutional owners, private investors, and leading corporate occupiers as we have helped drive value and achieve their goals—earning their repeat business and their trust.