Brokerage Specialist (Office Leasing)

Job Title

Brokerage Specialist (Office Leasing)

Job Description Summary

Job Description

Key responsibilities

Pitch and Proposal Coordination

• Coordinate with Marketing, Research, and Financial Analyst on behalf of fee-earners for the creation of pitch/proposal as needed. This includes obtaining and delivering necessary information for content creation for marketing deliverables (graphic design, mapping, etc. )
• Attend strategy sessions with fee-earners and other departments as necessary
• Schedule meetings with fee-earners and other departments for review and feedback
• Schedule meetings with prospects/clients and arrange any other accommodations that may be required, such as catering, transportation, and space reservations
• Populate template market documents, such as tour books, property flyers, and brochures
• Schedule follow up meetings as necessary

Other Service Delivery

• Compile information to be used in periodic client activity reports
• Handle client contact lists, including database management
• Assess activity of third -party vendors and report to team for correction and advise fee-earners
• Execute property tour logistics for showing, including coordination with fee-earners and/or licensed professional, scheduling meetings, and arranging any other accommodations that may be required (e. g., delivering food, reserving space)
• Develop and mail/email general flyers or collateral on behalf of fee-earners
• Schedule marketing events as well as photographs and aerials with third party vendors

Maintain CRM

• Update CRM system on behalf of fee-earners
• Coordinate with fee-earners on the timely delivery of necessary information for CRM maintenance
• Enter new leads and opportunities into the CRM system and update accordingly
• Provide Deal numbers as needed for the proper recording of pursuit and deal related expenses
• Review CRM with fee-earners to ensure the accuracy of the information

Coordinate Events and Conferences

• Coordinate travel and other logistics for fee-earners as necessary

Deal Documentation and Revenue Accounting

• Follow up with all parties on the execution of deal related documents as required
• Process all reimbursement requests of fee-earners
• Prepare deal related documents – internal for C&W as well as Case Study, Press Release and Just Sold communication and provide to fee-earners for review, approval, and delivery
• Coordinate with Legal for review and approval when template documents are insufficient
• Create deal sheet and provide to fee-earner and Director of Operations for review and approval
• Package Deal Sheet with deal documentation and submit to Revenue Accountant for processing
• Close Deal in CRM as required

Maintain and Manage Databases

• Support population of Internal Listing Database on behalf of fee-earners
• Inputting new listings into database and uploading all required information to include but not limited to property, availability, and rental rate information
• Updating existing listings in database
• Removing inactive listings in database
• Coordinate with fee-earners for the collection of necessary information
• Coordinate with fee-earners for the timely collection of necessary information to maintain third party sites
• Assess outcome of listing databases and recommend edits/changes

Respond to Data Requests

• Communicate requests with Marketing, Research, and Financial Analyst for the delivery of necessary information
• Maintain calendar of due dates and follow up as necessary
• Respond to requests under certain threshold, such as basic property or ownership searches

Requirements

Bachelor’s degree preferably in Business, Finance or Real Estate

2-3 years real estate industry experience

Real Estate license required

Intermediate proficiency in MS Office Suite

Advanced oral and written communication skills

Advanced project management skills

Excellent attention to detail and analytical skills

Demonstrated aptitude to solve problems and navigate through obstacles

Physical Requirements

Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day

May involve periods of standing, such as operating at a copier/fax/scanner

Regularly required to talk, hear, and use hands and fingers to write and type

Ability to speak clearly so others can understand you

Ability to read and understand information and ideas presented orally and in writing

Ability to communicate information and ideas in writing and orally so others will understand

Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.