Brokerage Coordinator

Job Title

Brokerage Coordinator

Job Description Summary

Cushman & Wakefield, a Global Commercial Real Estate firm, has an opening for a Brokerage Admin to support sales professionals in our Bloomington office. Responsibilities include preparation of marketing materials (digital flyers and brochures), general administrative support (confidential reports, correspondence, database management, expense reports), and other assigned tasks in support of sales professional activities. The candidate must have strong organizational and analytical skills. The ability to maintain a high standard of work in a fast-paced environment is critical. Experience with Microsoft Office Suite and Adobe, Excel is required. Experience with InDesign, and PowerPoint, are preferred. Salesforce experience is a plus.

Job Description

Key Responsibilities

*Provide administrative and office support to a department, service line or local brokerage services department or specialized team

* Assist with all aspects of meetings and manage active calendars for a department, service line or local brokerage services department or specialized team

* Assist with updating deals in tracking database

* Maintain confidential department records and office files in accordance with internal company procedures

* Assist in the creation and/or editing of presentation materials including flyers, leasing proposals, offering memorandums, case studies, email blasts, invitations, etc. and redlining of various documents

* Utilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, etc.

* Proofread and correct spelling, grammatical, and layout errors

* Coordinate and assist with collecting, aggregating, and preparing data

* Update and maintain client database

* Prepare expense reports, obtain receipts as needed, and reconcile all credit card charges

* Provide backup coverage for other coordinators, when necessary

* Assist with updating electronic property listings

Maintain Client Relationship Management Database

* Maintain and enter new leads and opportunities into the CRM system

* Generate project codes for corresponding deals for the proper recording of pursuit and deal-related expenses

* Run reports

Deal Documentation and Revenue Accounting

* Prepare and collect all deal-related documents, and follow up with all parties on the execution as required

* Maintain and process all expense reports for brokers

* Coordinate with Legal for review and approval of agreements as necessary

* Create deal sheets per listing agreements for review and approval

* Follow and adhere to deal management process by use of deal management system and submission of all applicable documentation required

* Maintain outstanding balances in CRM for brokers

Requirements

* 1-3+ years experience in marketing or related field, preferred

* Excellent oral and written communication skills, including creating and editing marketing materials

* Proficiency with Microsoft Office Suite

* Proficiency with Adobe Creative Suite (InDesign, Illustrator, Photoshop) is a plus

* Detail-oriented, self-starter, well-organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently

* Demonstrated strong interpersonal skills

* History of excellent internal and external customer service

Physical Requirements

* Involves work of a general office nature; Ability to stand and walk for extended or continuous periods of time.

• Substantial lifting (up to 50 pounds) is required
• Ability to quickly bend, stretch, twist, or reach out
• Ability to ascend and descend staircases, ladders, and/or step stools

* May involve periods of standing, such as operating at machines including; copiers, faxes, scanners, binding, cutting, and folding

* Some overtime may be required.

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Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.