Brokerage Coordinator

Job Title

Brokerage Coordinator

Job Description Summary

Supports broker teams through day to day administration, report preparation, and related activities. The Coordinator may support the work of a single broker or broker team which typically includes one or more brokers and receives day-to-day supervision from the Operations Manager or Team Leader

Job Description

JOB DESCRIPTION

Brokerage Coordinator

REPORTS TO: Office Manager or Above CLASSIFICATION: Non-Exempt

DEPARTMENT: Administrative Services

POSITION PURPOSE

Supports broker teams through day-to-day administration, report preparation, and related activities. The coordinator may support the work of a single broker or broker team which typically includes one or more brokers and receives day-to-day supervision from the Operations Manager or Team Leader

ACCOUNTABILITIES

May be responsible for one or more of the following:

* Manages broker office: handles mail and incoming calls, coordinates broker calendars, organizes client/visitor meetings and assists in preparing brokers for meetings

* Prepares marketing materials including Offering Memorandums, Request for Proposals and Marketing Packages using desktop publishing software

* Manage outside vendors for printing and graphics when not produced in-house

* Keeps clients, broker team members and administrative staff up to date on status of deliverables, deadlines and upcoming meetings

* Coordinates broker calendar with clients and project teams as well as takes the appropriate actions to keep projects on schedule

* Maintains and updates the branch database and branch library of Offering Memorandum and Proposals

* Produces and maintains Project Control Books, if applicable

* Produces and maintains tables of comparable sales by category, size and geographic location

* Works with Branch Public Relations vendor with regard to press releases

* Tracks all agreements and deals to provide Branch Commission Accountant with current information with regard to accounts payable and pending items on deals outstanding

* Orders and maintains current supply inventory (supplies, stationery, covers, etc. )

* Reviews calculations on RTDs for accuracy; ensures that cost recoveries occur (OTT, Financial Consulting Dept. recoveries) before submission to Branch Commission Accountant

* Recommends improvements to current policies and procedures and training systems; shares ideas in staff meetings for best practices related to processes, organization, software tips/techniques, etc.

* Performs all general administrative duties as needed

MINIMUM REQUIREMENTS

• Bachelors degree or High School diploma and equivalent real estate experience
• 3 years administrative experience
• Basic knowledge of real estate
• Basic proficiency in MS Office Suite
• Basic proficiency in desktop publishing software
• Excellent oral and written communication skills
• Basic organizational and multi-tasking skills
• Basic time management skills
• Ability to exercise discretion in dealing with confidential information and highly sensitive issues
• Strong interpersonal skills and problem-solving ability
• Proven record of excellent internal and external customer service
• Excellent attendance and punctuality

PHYSICAL REQUIREMENTS

• Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer
• Regularly required to talk, hear, and use hands and fingers to write and type
• Ability to speak clearly so others can understand you
• Ability to read and understand information and ideas presented orally and in writing
• Ability to communicate information and ideas in writing and orally so others will understand
• Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays

The above-referenced position summary is a guideline designed to present an overview of job duties and is not intended to be a comprehensive list of responsibilities and requirements.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, email HRServices@cushwake.com or HRServices@cwservices.com. All inquiries not related to accommodations will go unanswered.