Assistant Retail Property Manager

Overview:

AMLI Residential has a new opening for an Assistant Retail Property Manager. In this integral role, you will be joining our small 3 person office team and be responsible for ensuring the efficient operations of our National retail/commercial portfolio under the direction of the Director of Retail Property Management including vendor selection, capital expenditure management, construction oversight coordination, valet and validation management, lease administration, collections, tenant services, maintenance and actions to ensure compliance with all applicable laws, lease agreements and company policies.

Duties include:

• Responsible for assisting the Director of Retail Property Management and Third-Party Consultants for capital expenditure management including construction oversight coordination for retail finish outs.
• Initial point of contact for tenant requests and concerns. Resolve tenant problems and provide on-going tenant relations; escalate to DRPM as appropriate.
• Oversee parking management, parking structure maintenance and improvements and compliance.
• Oversee the janitorial, maintenance, landscaping and security programs for the 2nd Street District in conjunction with guidance from the City of Austin.
• Provide guidance and support for efficient property management, including construction coordination, training, guidance and tenant communication. Provide and explain retail leases, lease abstracts, COI, CO, and close out documentation for construction projects.
• Responsible for all lease administration including lease abstracts, monitoring and collecting tenant insurance, preparation of welcome package, possession/commencement letters, and other various formal correspondence. Maintain tenant lease files and tenant contact database.
• Manage all vendor contracts and relationships.
• Collect and post rent in a timely manner. Prepare monthly AR report and facilitate the collections process
• Assist DRPM with preparation of annual budget as directed and preparation of monthly, quarterly and annual management reports.
• Perform bookkeeping functions and assist with year-end reconciliations.
• Must be available on some evenings and weekends throughout the year to represent AMLI and ensure all 2nd Street District events are carried out as planned.

EDUCATION and/or EXPERIENCE

• High School diploma required
  ,
  Bachelor’s Degree preferred with three to five years related experience and/or training on commercial properties, retail preferred; or equivalent combination of education and experience. Must have experience with financial reporting. IREM or BOMA designation a plus. Knowledge of commercial building systems (HVAC, Chilled Water, grease traps etc.) is preferred.

• Some travel may be required – approximately 10%.
• On-site rental system; advanced skills in MS Excel and Word required. Experience with Entrata software is preferred.

Compensation and Benefits:

AMLI offers the following benefits to meet the needs of AMLI employees and their families:

• Bonuses
• Medical, Dental and Vision Coverage
• 401(k) Company Match
• Life Insurance, Long Term Disability, Short-Term Disability and Parental Leave
• Apartment Rent Discounts
• Tuition Reimbursement
• Time Off – Vacation, personal, sick and company holidays

We have made concerted efforts to ensure the health and safety of our residents and employees. AMLI expects all employees to follow local and state guidelines and to follow AMLI’s own Health Protocols. We look for our AMLI employees to be socially responsible both inside and outside of work. AMLI has determined that achieving a 100% vaccination rate as soon as possible is our best course forward. AMLI is requiring new hires to be vaccinated before they begin employment and if not vaccinated, initial shot before 1st day and both shots for Pfizer & Moderna or 1 shot for Johnson & Johnson within 30 days of hire date.

AMLI is an equal employment opportunity employer that encourages personal and professional growth. We have one of the best training programs in our industry; supporting the certification process and on-going technical skills development.