Assistant Property Manager

Job Title

Assistant Property Manager

Job Description Summary

Under the supervision of the Property Manager, the Assistant Property Manager is responsible for assisting in all areas defined as a part of the Property Manager job description. This is a management role that will directly and indirectly supervise individuals, building staff, operations, and coordinate the various functions. Primary responsibilities include ensuring client facilities generate a satisfactory cash flow, the property is maintained in accordance with client standards and requirements and customer satisfaction. Candidates must have 4- 5 years of managing Commercial Real Estate properties on their background.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

* Manage the building staff in the absence of the Property Manager. Includes all managerial functions, which are included in the Property Manager job descriptions, or as directed by the manager

* Responsible for all building correspondence to and from clients, tenants and vendors as directed by Property Manager

* Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts

* Obtain aging report on behalf of Property Manager and follow up on all delinquencies, utilizing C&W or client-directed policies

* Ensure invoices are processed in accounting with appropriate back-up and according to established procedures

* Coordinate tenant move ins and move outs, including furniture delivery and pick up

* Coordinate tenant requests for above standard work. Obtain estimate, provide proposal, release work, and invoice tenant for such work

* Oversee maintenance of work order and purchase order systems

* Responsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants. Also responsible for ensuring tenant information within data base is current and up to date

* Update and maintain office procedures in the property Operation’s Procedure Manual

* Ensure Certificates of Insurance for tenants and vendors are up to date

* Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval

* Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner

* Responsible for aspects of annual budgets preparation and monthly financial reports.

* Responsible for leading regular inspections of properties with janitorial and any other service providers as directed by management

* Participates in performance oversight of all service contractors who perform contract services

* Oversee aspects of tenant and building improvement work with management oversight

KEY COMPETENCIES

1. Initiative

2. Organization Skills

3. Time Management Skills

4. Communication Proficiency (oral and written)

5. Customer Focus

6. Multi-Tasking

7. Sense of Urgency

IMPORTANT EDUCATION

* Bachelor’s Degree in Business

IMPORTANT EXPERIENCE

* 4- 5 years of real estate property management or related experience

ADDITIONAL ELIGIBILITY QUALIFICATIONS

* Ability to assign tasks and manage others’ workloads

* CPM or RPA designation preferred

* Advanced knowledge of Microsoft Office Suite

* Basic understanding of Insurance, Real Estate Taxes and CAM/Opex Billing

* Basic understanding of Lease Terms

* Must have experience with YARDI

* Experience with Building Engines and Angus Work Order Systems

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regularly required to travel outside between properties in varying weather conditions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may need to travel from floor to floor, climb stairs, and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly use hands to operate office machinery and regularly required to walk, talk, and hear.

AAP/EEO STATEMENT

C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, C&W takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.

OTHER DUTIES

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.The company will not pay less than minimum wage for this role.The compensation for the position is: $43.00 – $43.00Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.