Assistant Facilities Manager- Vendor Management

Job Title

Assistant Facilities Manager- Vendor Management

Job Description Summary

Under the supervision of the Senior Facility Manager , the Senior Assistant Facilities Manager supports the facilities organization in a campus environment.
The Senior Assistant Facilities Manager supports the day-to-day implementation of vendor management policies, procedures, programs, and workplace service delivery.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Vendor Coordination and Management:

• Collaborate with procurement to Identify, evaluate, and select vendors for pest control, janitorial services, garage sweeping, landscaping, interior plant maintenance, breakroom services, and stock management.
• Develop and maintain strong relationships with vendors, ensuring that their performance meets the required standards.
• Conduct regular vendor performance evaluations and provide feedback to ensure continuous improvement.
• Work closely with procurement, who will negotiate contracts and pricing agreements with vendors to obtain the best possible terms and conditions.
• Monitor vendor compliance with contractual obligations, service level agreements, and regulatory requirements.

Budgeting and Cost Management:

• Collaborate with the Senior FM to develop and manage budgets for facility services.
• Monitor and analyze vendor costs, identify cost-saving opportunities, and negotiate favorable pricing agreements.
• Track and report on expenses related to pest control, janitorial services, garage sweeping, landscaping, interior plant maintenance, breakroom services, and stock management.

Service Delivery Oversight:

• Coordinate and schedule vendor services to ensure timely and efficient delivery.
• Monitor the quality of vendor services and address any issues or concerns promptly.
• Conduct periodic inspections and audits to ensure compliance with safety, health, and environmental standards.
• Collaborate with internal stakeholders to understand their needs and ensure that vendor services meet those requirements.
• Implement and maintain processes and systems to track and report on vendor service performance.

Breakroom Services and Stock Management:

• Manage breakroom service vendors, including vending machines, coffee stations, and snack supplies.
• Monitor inventory levels and order breakroom supplies in a timely manner.
• Collaborate with vendors and internal stakeholders to identify and implement cost-saving measures without compromising quality.

Request Management:

• Receive and respond to requests related to vendor services promptly and professionally.
• Prioritize and assign requests to appropriate vendors, ensuring efficient resolution.
• Follow up on request status and ensure timely completion.

KEY COMPETENCIES
1. Communication Proficiency (oral and written)
2. Technical Proficiency
3. Problem Solving/Analysis
4. Leadership
5. Teamwork Orientation
6. Relationship Management
7. Financial Management

IMPORTANT EDUCATION

• Associateâ™s degree in facilities management, building, business or other related field required
• Bachelorâ™s degree preferred

IMPORTANT EXPERIENCE
A minimum of 3-5 years relevant experience, preferably in commercial or industrial real estate with facility management experience required
ADDITIONAL ELIGIBILITY QUALIFICATIONS

• Ability to read and understand construction specifications and blueprints
• Proficient in understanding management agreements and vendor contract language
• Skilled in Building Management Systems maintenance and monitoring
• Excellent computer and systems knowledge; Strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint)

WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May be required to travel outside between properties in varying weather conditions.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace.
 

AAP/EEO STATEMENT
C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, C&W takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.
 

OTHER DUTIES

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidateâ™s experience and qualifications. The company will not pay less than minimum wage for this role. The compensation for the position is: $76,500.00 – $90,000.00 Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative⋠Action employer. All qualified applicants will receive consideration for employment without  regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email. Please refer to the job title and job location when you contact us.