Administrative Assistant

Job DetailsJob Location xDes Moines Corporate Office – Des Moines, IAAdministrative Assistant

Position Summary:

Greets visitors and route incoming calls and inquires to appropriate team members. Performs a variety of administrative functions. Exhibits strong commitment to the service needs of the internal and external customer. Represents the company in a professional and courteous manner.

Essential Job Functions:

• Answers all incoming calls with proper telephone etiquette, direct callers to appropriate person or transfer to voicemail as needed.
• Route voicemail, email and faxes received in general admin mailbox to appropriate team members. In some instances, returning calls to gather more information as needed.
• Serves as first point of contact for office visitors, greeting guests in a friendly manner, determining nature of visit and communicate with team members.
• Distributes incoming mail timely and process outgoing mail including overnight packages.
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.).
• On an ongoing basis, organize storage rooms, restock supplies in employee break room and work room, ensure common areas of the office are kept neat and clean, and tidy the office in preparation for meetings, executive leadership visits, and client tours.
• Assists with any administrative projects for other departments as requested.
• Other duties as assigned.

Minimum Qualifications/Skills:

• Professional demeanor
• Strong computer skills; MS Outlook, Word, Excel
• Excellent customer service & interpersonal skills
• Excellent attention to details, organizational/multi-tasking skills
• Dependable team member
• Strong written and oral communication skills
• Ability to thrive in a fast-paced environment
• Ability to work with a diverse group of people and customers

Desired Qualifications/Skills:

• 2 years experience preferred

Position Summary:

The administrative assistantperforms a variety of administrative functions, exhibits strong commitment to the service needs of the internal and external customer and represents the company in a professional and courteous manner.

Essential Job Functions:

• Route voicemail, email and faxes received in general admin mailbox to appropriate team members. In some instances, returning calls to gather more information as needed.
• Distributes incoming mail timely and process outgoing mail including overnight packages.
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.).
• On an ongoing basis, organize storage rooms, restock supplies in employee break room and work room, ensure common areas of the office are kept neat and clean, and tidy the office in preparation for meetings.
• Assists with any administrative projects for other departments as requested.
• Other duties as assigned.

Minimum Qualifications/Skills:

• Professional demeanor
• Strong computer skills; MS Outlook, Word, Excel
• Excellent customer service & interpersonal skills
• Excellent attention to details, organizational/multi-tasking skills
• Dependable team member
• Strong written and oral communication skills
• Ability to thrive in a fast-paced environment
• Ability to work with a diverse group of people and customers

Desired Qualifications/Skills:

• 2 years experience preferred

Work Schedule:8am-5pm Monday through Friday

Equal Opportunity Employer. Drug Free workplace. Employment offers are contingent upon successful completion of a background check and drug screen.