Administrative Assistant

Job DetailsJob Location xDes Moines Corporate Office – Des Moines, IAAdministrative Assistant

At BH Management Services, we are committed to creating value. We acquire, improve and manage apartment communities, and our success in this endeavor is evidenced by our growth from a start-up firm in 1993 to one of the largest multi-family management companies in the nation. BH understands that great customer service is what keeps residents satisfied, and that great service comes from engaged, happy and well-trained team members. In 2018 and 2017, BH was ranked as one of FORTUNE magazine and Great Place to Work s “Best Workplaces for Women.” BH was also ranked in 2018 and 2020 as one of the “Best Workplaces for Millennials. In addition, in 2019, BH was named to the 100 Best Workplaces for Diversity. We continue to recognize that we are only as strong as each individual employee and we value our employees by providing a strong benefit package:

• 3 Weeks of Paid Time Off
• Medical/ Dental/ Vision
• 401(k) + company match
• Birthday Paid Day Off
• BH Gives Back (Paid Volunteer Time Off)
• 13 Paid Holidays
• BH Paid Leave
• Sabbatical
• Education Reimbursement
• Employee Assistance Program

Position Summary:

The administrative assistantperforms a variety of administrative functions, exhibits strong commitment to the service needs of the internal and external customer and represents the company in a professional and courteous manner.

Essential Job Functions:

• Route voicemail, email and faxes received in general admin mailbox to appropriate team members. In some instances, returning calls to gather more information as needed.
• Distributes incoming mail timely and process outgoing mail including overnight packages.
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.).
• On an ongoing basis, organize storage rooms, restock supplies in employee break room and work room, ensure common areas of the office are kept neat and clean, and tidy the office in preparation for meetings.
• Assists with any administrative projects for other departments as requested.
• Other duties as assigned.

Minimum Qualifications/Skills:

• Professional demeanor
• Strong computer skills; MS Outlook, Word, Excel
• Excellent customer service & interpersonal skills
• Excellent attention to details, organizational/multi-tasking skills
• Dependable team member
• Strong written and oral communication skills
• Ability to thrive in a fast-paced environment
• Ability to work with a diverse group of people and customers

Desired Qualifications/Skills:

• 2 years experience preferred

Work Schedule:8am-5pm Monday through Friday

Equal Opportunity Employer. Drug Free workplace. Employment offers are contingent upon successful completion of a background check and drug screen.