Administrative Assistant

Overview:

If you demonstrate strong administrative and organizational skills and love variety in your job, apply for our Administrative Assistant opening. AMLI Residential is seeking an energetic, detail-oriented professional to support VP and above-level executives in various support and administrative functions. Based out of AMLI Residential’s Chicago Corporate office, the person in this role is actively involved in an array of company-wide special projects and will work closely with AMLI’s senior leadership and HR department.

Duties Include:

• Support business and community operations across the country with ongoing activities and various special projects
• Act as HR Field Representative for the Chicago region, which includes facilitating new hire orientations and exit interviews.
• Prepare weekly, monthly, and quarterly reports.
• Event Planning: Coordinate and prepare travel, conference attendance, on and off-site meetings, workshop materials, and resources: coordinate Volunteer activities, recognition events, and culture committee.
• Manage and handle escalated resident phone calls, as well as online reputation management
• Create and edit MS Excel spreadsheets, PowerPoint presentations, and Word documents. Manage calendars, schedule meetings, plan travel and maintain expense and T+E reports.
• Ensure timely response and communications/decisions in the absence of traveling Executives.
• Prepare training materials and ensure timely delivery; Coordinate training room setup, AV, computers, meals, and travel arrangements for attendees.

Requirements:

• High School Diploma (or GED) required. College degree preferred.
• Three years of experience supporting executive-level individuals is recommended but not required. Additional knowledge of Adobe Acrobat, Oracle, and Visio is helpful.
• Minimal travel required; some to Chicago area properties, as needed.
• Must demonstrate excellent customer service and verbal and written communication skills to be considered. Professional demeanor, enthusiasm, and the ability to maintain confidentiality are essential.
• The ability to handle multiple projects and prioritize workflow is also essential.

Compensation and Benefits:

AMLI offers the following benefits to meet the needs of AMLI employees and their families:

• Medical, Dental, and Vision Coverage
• 401(k) Company Match
• Life Insurance, Long Term Disability, Short-Term Disability, and Parental Leave
• Apartment Rent Discounts
• Tuition Reimbursement
• Time Off – Vacation, personal, sick, and company holidays

AMLI is an equal employment opportunity employer that encourages personal and professional growth. We are a leader in sustainable LEED and ENERGY STAR Certified luxury apartment communities. AMLI was founded in 1980 as private real estate development, management, and investment company. In 1994, AMLI went public as an NYSE publicly traded real estate investment trust. In February 2006, AMLI became a private company again through a $2.1 billion transaction with the PRIME Property Fund, a core commingled institutional fund managed by Morgan Stanley.